ADMINISTRATIVE SECRETARY

Stateof New Hampshire Job Posting

Department of Transportation

Bureau of Materials & Research

5 Hazen Drive / Concord, NH

ADMINISTRATIVE SECRETARY

Position#20426

$17.81/hour - $23.39/hour

*See total compensation information at the bottom of announcement.

~ NEW HAMPSHIRE DOT ~

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NHDOT Recruitment Brochure

The State of New Hampshire, Department of Transportation, Bureau of Materials & Research, has a full-time vacancy for an Administrative Secretary.


SUMMARY :

To manage the Bureau of Materials and Research administrative office and assist staff with assembling reports and documents with additional responsibilities for fiscal management. To perform administrative duties in support of the bureau daily operations.

YOUR EXPERIENCE COUNTS: Each additional year of approved formal education may be substituted for one year of required work experience and/or each additional year of approved work experience may be substituted for one year of required formal education.

MINIMUM QUALIFICATIONS:

Education/Experience: Equivalent combination of 2 years of education and experience after completion of high school. Combination of education and experience in business administration, office management or administrative support.

License/Certification: None

Other Requirements: Proficiency in Microsoft Office Suite, including Word, Outlook and Access.

Trainee Option: Not Applicable

PREFERRED QUALIFICATIONS: None

AFTER-HIRE REQUIREMENTS: None

CAREER ADVANCEMENT OPPORTUNITIES:

In-Band Advancement Available: ☐ Yes ☒ No

Criteria: None

Broad Group Level Advancement Available: ☐ Yes ☒ No

Criteria: None

DISCLAIMERS:

The supplemental job description lists the essential functions of the position and is not intended to include every job duty and responsibility specific to the position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that job title.

When applicable, the work of an employee in trainee status in this position shall be overseen by a fully qualified individual. An employee in trainee status shall meet the minimum qualifications within the period of time specified on the SJD, not to exceed one year of being hired into this position.

RESPONSIBILITIES :

DETAILED TASKS (AGENCY/POSITION-SPECIFIC):

Manages Bureau administrative office, assists Bureau Administrator and Bureau Section Supervisors in various administrative tasks, and establishes priorities with knowledge of all accountabilities within the administrative office. Monitors office workflow and recommends changes to improve efficiency.

Ensure that detailed records of all Bureau expenditures are maintained. Monitors fiscal year budget expenditures by class and reports directly to Bureau Administrator with any budget concerns.

Processes confidential personnel forms and letters for the Bureau, relating to hiring, discipline and performance evaluations.

Prepares Lawson purchase requisitions for materials, supplies, equipment, and services, as well as completing NHFirst payment vouchers for purchases and processes P-Card purchase documentation; audits all data regarding bureau leave records; checks the accuracy of the MATS entries for bureau employee time, vehicle mileage and equipment meter reads.

Processes vehicle accident reports and workers compensation claims in the absence of the Safety Manager.

Updates both Bureau equipment and consumable inventories annually; and maintains supply room inventory.

Maintains office project files (opening, closing and archiving) and plans. Prepares and processes travel requests, contract documents and other correspondence using electronic document management systems such as MTS. Utilizes the computer network for electronic file storage and updates the Bureau website.

Coordinates and supervises the meeting arrangements for conferences with other organizations and agencies. Provides clerical support for Bureau commitments to other organizations. Manages the Outlook calendar for outside contacts using conference rooms and provides technical support for guests.

Monitors security system for access to the Materials & Research building and compliance with Bureau access procedures.

Performs bureau clerical tasks including, but not limited to: filing; faxing; copying; answering telephones; assembling contracts; and performing mail processing and distribution, including bureau email. Performs routine maintenance on office copiers and printers.

For additional information contact the Krystle Pelham, Hiring Manager, at View phone number on click.appcast.io or at View email address on click.appcast.io.

For assistance creating your talent profile or applying online please contact James Roberg, Administrator, at View phone number on click.appcast.io or View email address on click.appcast.io.

*TOTAL COMPENSATION INFORMATION

The State of NH total compensation package features an outstanding set of employee benefits, including:

HMO or POS Medical and Prescription Drug Benefits:

The actual value of State-paid health benefits and the amount of employee health benefit contributions may vary depending on the type of plan selected and the bargaining unit with which a position is associated.

See this link for details on State-paid health benefits:

Value of State's share of Employee's Retirement: 12.87% of pay

Other Benefits:

*Dental Plan at minimal cost for employees and their families ($500-$1800 value)

* Flexible Spending healthcare and childcare reimbursement accounts

*State defined benefit retirement plan and Deferred Compensation 457(b) plan

*Work/life balance flexible schedules, paid holidays and generous leave plan

*$50,000 state-paid life insurance plus additional low-cost group life insurance

*Incentive-based Wellness Program (ability to earn up to $500)

Total Compensation Statement Worksheet:

Want the specifics? Explore the Benefits of State Employment on our website:

EOE

TDD Access: Relay NH1-800-735-2964