Procurement Specialist

Procurement Specialist

The Procurement Specialist provides professional, accurate, and timely oversight of all purchasing and accounts payable functions and provides excellent customer service for the District. This position collaborates with staff and vendors in the procurement of goods, services, and construction for CPVMD and processing of accounts payable transactions.

Primary Duties and Responsibilities

• Contributes to the implementation of the District's mission and vision through daily work. Supports team efforts and consistently upholds the District's core pillars in all responsibilities.
• Advise District Manager and department managers on procurement strategy, risk, and best practices.
• Draft and issue solicitations (RFPs, IFBs, RFQs, RFIs) for goods, services, and construction projects.
• Manage the full solicitation lifecycle: addenda, vendor Q&A, bid/proposal evaluation, and award recommendations.
• Responsible for vendor management and internal stakeholder coordination and support.
• Schedules and facilitates information conferences, site visits, product demos, bid openings, evaluation committee meetings, and negotiations.
• Leads proposal and bid evaluations. Draft award justifications, award recommendation memos, and vendor notifications.
• Drafts and coordinates execution of Service Agreements, Purchase Orders, Construction Contracts, and Sole Source Justifications.
• Develop and manage on-call/blanket purchase orders for recurring service categories.
• Responsible for contract administration including tracking contract deliverables and performance, ensuring proactive option renewals and terminations.
• Track insurance certificates and bonding for contractors.
• Processes purchase orders, receipts, and invoices in accounting system of record to ensure three-way matching, compliance with CPVMD purchasing policies, accurate recording, and timely payment.
• Provides training and support to staff on CPVMD purchasing policies and use of accounting system of record for processing accounts payable transactions.
• Administers the District's P-card program, including policy, controls, and reconciliation processes.
• Assists with month-end closing procedures including financial reporting and reconciliation of accounts payable records and audit workpapers.
• Maintain procurement files, records retention, and audit-ready documentation.
• Assists with budget preparation by gathering quotes and cost information as assigned.

About Castle Pines Village Metropolitan District

CPVMD is a quasi-governmental agency located near Castle Rock, Colorado. We provide water, wastewater, and stormwater services to approximately 5,000 residents. Despite our size, we pride ourselves in providing a top-tier water treatment and distribution system for the benefit of our residents. Our office is located within Castle Pines Village, where we frequently see elk, wild turkey, and other wildlife from our office.

Mision: Deliver reliable water, sewer, and roadway services that quietly support daily life, building trust in our community through consistent, professional, and responsive performance.

Vision: A trusted industry leader in safeguarding community health, infrastructure, and long-term sustainability.

Core Pillars:

• Public Health & Safety: Prioritizing the wellness of the community we serve through quality infrastructure and services.
• Accountability: Ensuring transparency and adherence to the highest professional standards.
• Responsiveness: Building trust through consistent quality service.
• Sustainability: Managing resources for future generations through thoughtful and measured long-term planning.
• Excellence: Exceeding expectations through commitment to accuracy, efficiency, and customer service.

Ideal Candidate

The ideal candidate is detail-oriented and customer-focused professional with strong procurement and accounts payable experience. Skilled in managing purchasing processes, ensuring compliance, and fostering positive vendor relationships. Thrives in a collaborative environment and demonstrates accuracy, efficiency, and accountability.

Key Attributes:

• Technical Skills: Proficient in Microsoft Office (Excel, Word, Outlook) and adaptable to new systems.
• Analytical & Organizational Skills: Strong problem-solving ability and capacity to prioritize tasks independently.
• Communication: Excellent verbal and written communication for vendor and internal collaboration.
• Customer Service Orientation: Proven ability to deliver exceptional service in a professional setting.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience:

• Bachelor's degree in Business Administration, Supply Chain Management, Public Administration, or a related field.
• 3+ years of experience in procurement or accounts payable.
• Procurement, Supply Chain, or Contract Management Certification Preferred (CPSM, NIGP-CPP, MCIPS, DAWIA, FAC-C, NCMA).

Supplemental Information

• This position is eligible for a year end performance-based bonus.
• CPVMD participates in PERA, which offers Defined Benefit (pension) and Defined Contribution retirement plan options.
• CPVMD offers a comprehensive benefits package, including medical, dental, and vision insurance. CPVMD currently covers 100% of the premium for medical, dental, and vision insurance for employees. CPVMD also covers a portion of the premium for medical, dental, and vision insurance for dependents.
• CPVMD currently pays 100% of the premium for short-term disability, long-term disability, and life insurance for employees.
• CPVMD currently offers 10 paid holidays for employees, plus PTO accrual beginning at 160 hours per year initially.