Accounting/Finance Associate (Generalist)

Accounting/Finance Associate (Generalist)

Pay Rate Range: $32.00$46.40/hr (DOE) Employment Type: Contract Estimated End Date: 6 months from start (potential to extend/convert) Schedule: Full-time, 1st shift (MondayFriday, 8:00 AM5:00 PM) Location: Stanford/Palo Alto/Redwood City Hybrid (on-site days vary by department)

Tekberry is looking for a diligent and detail-oriented Accounting/Finance Associate to support our client, a world-class research and academic institution. In this role, you'll handle high-volume financial transactions, P-Card and expense processing, reporting and reconciliations, purchasing/PO workflows, and stakeholder support. Depending on the business unit, you may also administer specialty programs (e.g., cloud credit issuance and tracking) and support ad-hoc analyses for leadership. As a W2 employee, you'll have access to health benefits including medical, dental, and vision coverage.

Responsibilities

Transaction Processing & Customer Support (40%)

• Review, process, gather, and compile accounting transactions (P-Cards, travel/expense reimbursements, journals) for completeness, accuracy, authorization, and policy compliance.
• Respond to transactional inquiries from faculty, researchers, staff, students, and vendors; triage/escalate issues as needed while maintaining excellent turnaround times and customer service.
• Monitor accounting systems for clearing/outstanding items; research and resolve discrepancies.

Purchasing, PO & Program Administration (20%)

• Create and route purchase orders; assist with supplier adds/updates and invoice matching.
• (As applicable) Administer special programs (e.g., HAI Cloud Credits with AWS/Azure/GCP): track issuance/usage, reconcile statements, prepare periodic reports, maintain supporting documentation, and ensure program policy compliance.

Reporting, Reconciliations & Analysis (25%)

• Compile, maintain, and audit data; produce standardized and ad-hoc reports (e.g., BI canned/push reports, quarter-end P&L extracts, revenue share packages).
• Reconcile accountsincluding complex clearing accounts where applicableand prepare supporting schedules.
• Perform Excel-based analyses (PivotTables, lookups, variance checks); support health checks/AD meetings with data pulls and formatting.

Billing, AR & Documentation (10%)

• Generate invoices, weekly billing packets, and royalty/revenue share back-up; support AR collections and student refunds in the expense request system.
• Maintain departmental files, desktop procedures, and documentation to audit-ready standards.

Projects & Compliance (5%)

• Participate in user testing, new process rollouts, and productivity trainings.
• Interpret and apply university policies; execute internal control activities and propose improvements.

Must-Have Qualifications

• Education/Experience: High school diploma or equivalent and ?2 years' accounting/finance experience or equivalent combination.
• Systems & Tools: Proficiency with Excel (PivotTables, VLOOKUP/XLOOKUP, filters), and office productivity tools; aptitude for financial systems (Oracle/BI or similar).
• Knowledge/Skills:
• Working knowledge of basic accounting procedures (AP/AR, journals, reconciliations).
• Strong attention to detail, organization, and follow-through under tight deadlines.
• Clear written and verbal communication; high-touch customer service mindset.

Preferred Qualifications

• Bachelor's degree in Accounting/Finance/Business or related field.
• Stanford/University finance experience (Oracle Financials, BI reporting, SeRA/authority tools, etc.).
• Experience with P-Card administration, expense audit, and revenue share/royalty processing.
• Familiarity with cloud credit programs (AWS/Azure/GCP) and usage tracking (nice to have).
• Comfort analyzing large datasets; experience reconciling complex clearing accounts.

Work Standards

• Interpersonal Skills: Works well with colleagues, clients, and external partners.
• Promote Culture of Safety: Owns personal and workplace safety; communicates concerns.
• Compliance: Adheres to all applicable university policies and procedures.

Physical Requirements*

• Constantly perform desk-based computer tasks; frequently sit and handle paperwork.
• Occasionally write by hand, twist/bend/stoop/squat; lift/carry/push/pull up to 10 lbs. *Reasonable accommodations will be provided as required by law.

Work Environment

• May work extended hours during peak cycles (month/quarter/year-end, enrollments, audits).