Shipping and Receiving Coordinator

The Shipping & Receiving Coordinator plays a critical role in ensuring smooth, efficient, and reliable shipping, receiving, and mail operations for the organization. This position supports employees, internal departments, and VIP recipients through precise logistics handling, exceptional service, and a high level of operational coordination. The ideal candidate is detail?oriented, proactive, and comfortable managing physical tasks in a fast-paced environment.

Key Responsibilities

Shipping, Receiving & Mail Operations

• Manage all incoming and outgoing package shipments.
• Process, sort, track, and deliver incoming flat mail.
• Weigh and apply postage for outgoing flat mail.
• Wrap, stage, and schedule outgoing large freight shipments.
• Ship VIP packages, including:
• VIP gifts
• Player kits
• Miscellaneous VIP shipments
• Deliver or coordinate pickup for employee packages.
• Deliver overgoods to the Facilities Team Project Manager for compliance tracking.
• Oversee daily mailroom operations and ensure accuracy and timeliness.
• Maintain and update mail tracking systems and databases.
• Schedule pallet pickups and ensure accurate coordination.
• Order and track FedEx and other shipping supplies.

Dock & Delivery Coordination

• Serve as the primary Loading Dock Master , overseeing dock operations.
• Approve and track all incoming and outgoing large deliveries.
• Coordinate delivery approvals with building management.
• Support deliveries related to IT, Events, Facilities, and other large shipments.

Facilities & Ticketing Support

• Triage, assign, and complete all mail- and package-related Facilities tickets.
• Monitor and respond to Facilities Slack channels.
• Assign Facilities tickets to the appropriate team members daily.
• Support Facilities operations and assist with general office needs as required.

Compliance & Vendor Management

• Manage building-related Certificates of Insurance (COIs) .
• Track upcoming COI expirations and ensure timely renewals.

Office Support

• Deliver new-hire business cards upon arrival.
• Install employee nameplates as they are delivered.

Physical Requirements

• Ability to lift, carry, and move boxes weighing up to 60 pounds .
• Role requires frequent walking, bending, lifting, and movement throughout the facility.