Event Support Specialist

Announcement

Details


Open Date
08/12/2026


Requisition Number
PRN17345N


Job Title
Event Support Specialist


Working Title
UMFA Event Staff


Career Progression Track
S00


Track Level
S1 - Entry Level Support


FLSA Code
Nonexempt


Patient Sensitive Job Code?
No


Type
Non Benefited Staff / Student


Temporary?
No


Standard Hours per Week
0-19


Full Time or Part Time?
Part Time


Shift
Variable


Work Schedule Summary


This position will require weekends and some evenings.

Hours are variable and scheduled as needed based upon internal and external event rentals.

Is this a work study job?
No


VP Area
Academic Affairs


Department
00073 - Utah Museum of Fine Arts


Location
Campus


City
Salt Lake City, UT


Type of Recruitment
External Posting


Pay Rate Range
$13.65


Close Date
10/16/2026


Priority Review Date (Note - Posting may close at any time)
08/24/2026


Job Summary


The special events staff position assists with the execution of UMFA internal and external events, which can include exhibition openings, fundraising galas and membership events, guest lectures, weddings and corporate events. Event staff members must always be professional and courteous in their demeanor and work in a variety of roles during museum events including set up and teardown, A/V support and guest relations. Hours are extremely variable and based on event bookings and schedule.

The Utah Museum of Fine Arts is located on the campus of the University of Utah and offers visitors the opportunity to explore over 5,000 years of human creativity with a collection of over 22,000 objects and art works from classic Greek and Roman antiquities to cutting-edge, contemporary art. Housed in the award-winning Marcia and John Price Museum Building, the UMFA is the official fine arts museum for both the state of Utah and the University and has established itself as one of the premier venues in the Greater Salt Lake Area.

Responsibilities


Special event staff members may be asked and must be willing to participate in all of the following tasks:
• Implement floor plans by setting up tables, chairs, décor and A/V elements.
• Courteously assist event guests with coat check and ushering.
• Manage basic A/V functions and support.
• Foster good working relationship between the UMFA and event vendors by helping when needed or requested.
• Work dependably, with or without supervision, and problem solve by utilizing the materials and information at hand.
• Efficiently break down and properly store all tables, chairs, linens, décor and A/V equipment at the end of each event.

Ensure event spaces and surrounding areas are clean prior to and after events, which may include tasks such as sweeping, mopping, wiping down tables or windows, and removing waste.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Event Support Specialist, I: Requires little to no related experience.

Preferences


Strong candidates will possess some or all of the following interests, skills, and experience:
• Be able to work nights and weekends.
• Ability to lift 50 pounds or more.
• Previous experience in an events-related industry.
• Previous experience in a customer service capacity.
• Previous experience with A/V equipment.
• Interests in the arts and/or working for a non-profit.
• Excellent interpersonal skills.
• An effective command of the English language, both written and spoken.
• An aptitude for multi-tasking.
• A strong sense of integrity.
• The ability to learn and adapt quickly.
• Works well under pressure.

Special Instructions Summary


Scheduled as needed based upon internal and external events. Hours are variable and can range from 0 to 10 weekly.

Additional Information


The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at View phone number on click.appcast.io for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at View phone number on click.appcast.io or View phone number on click.appcast.io or University Human Resource Management at View phone number on click.appcast.io if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page .

Online reports may be submitted at

This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.