Administrative Assistant

Administrative Assistant

The Office of Testing, Compliance and Disability Services at Hampton University invites applications for the position of Administrative Assistant to support the administrative and clerical activities of the department. The Administrative Assistant is responsible for providing advanced administrative support, as well as the procurement of office supplies and other program functions and duties assigned by the Director. The position serves in the front office by meeting and greeting visitors of the Office of Testing, Compliance and Disability Services.

Examples of duties include:

• Reporting directly to the Director of the Office of Testing, Compliance and Disability Services
• Managing daily operations for the Office to Testing, Compliance and Disability Services to include, budget, records, and reports.
• Using principles of good customer service to answer telephones, screen and direct calls, take and relay messages accurately and provide information to callers.
• Maintaining calendar both manually and electronically.
• Maintaining upkeep of all equipment and machines in Office to Testing, Compliance and Disability Services building and the Business Center
• Developing, updating, and retrieving data. Establishing, maintaining, and updating files, records, accounts and other information as needed to support and document functional operations and activities.
• Logging information into manual or automated systems; tracking and monitoring progress or requests, actions, files, documents, programs, etc.; setting up and maintaining follow-up files.
• Ordering all supplies and materials needed for the Office to Testing, Compliance and Disability Services and the Business Center
• Keeping office space and reception area organized.
• Adhering to all University policies and procedures as it relates to faculty and staff conduct while maintaining excellent attendance and punctuality habit.
• Performing other job-related duties as assigned by Director

Typical qualifications include:

The successful candidate must have excellent communication skills, be able to set priorities in a fast-paced environment and have demonstrated experience in providing excellent customer service.

Supplemental information:

Associate's degree in office administration or related field preferred. The ideal candidate will have a minimum of 3 years of office experience.