Marketing Coordinator

About Us FGM Architects (FGMA) is an employee‑owned architecture and interior design firm with a longstanding emphasis on service. Established in 1945, our work is guided by the goals of our clients, the context of each site, the environment that sustains it, and the communities it serves. We partner with clients across PK–12 Education, Higher Education, Municipal, Public Safety, Recreation, Federal, Faith‑based, and Corporate sectors. Our teams work from offices in Illinois, Missouri, Wisconsin, Texas, and Virginia, collaborating across locations to deliver thoughtful, community‑centered design solutions. Building communities is at the heart of what we do—and that includes our internal community. Joining FGMA is more than taking a job; it’s becoming part of a collaborative, supportive environment where we learn, grow, and succeed together. We teach, inspire, and serve one another every day. Job Title: Marketing Coordinator Location: Chicago, IL About The Role The Marketing Coordinator supports firm‑wide marketing efforts by partnering with Marketing leadership and technical teams to develop proposals, qualifications packages, and other branded marketing materials. This role ensures content aligns with brand standards and supports revenue‑generating initiatives across all regions and practices. This role is a great fit for someone who enjoys variety, takes ownership, and is comfortable managing competing priorities with confidence. You should bring structure to fast‑moving work, communicate clearly when priorities shift, and keep projects moving without needing heavy oversight. Key Responsibilities Partner with Marketing leadership to organize and assemble RFQ/RFP responses, proposals, qualifications packages, presentations and related marketing materials. Review pursuit requirements and prepare an outline, manage production and assembly of proposals and coordinate delivery logistics. Provide QA/QC review to ensure alignment with strategic goals, RFP requirements and brand standards. Maintain templates, project information, resumes, boilerplate content and other reusable marketing resources. Maintain CRM (Deltek Vision/Vantagepoint) records, including client, contact and pursuit data. Organize and classify images and documents using OpenAsset, FGMA’s digital asset management system. Support website updates, including posting content and making simple edits. Contribute to process improvements, internal standards, and resource organization. Required Qualifications 3+ years of experience in AEC marketing, proposals, communications, or a related field. Advanced proficiency in Adobe InDesign and strong working knowledge of Adobe Photoshop, Adobe Illustrator, and Microsoft Office Suite. Exceptional writing, editing, organizational, and communication skills. Strong attention to detail and understanding of proposal compliance requirements. Ability to manage multiple deadlines and competing priorities in a fast‑paced environment. Self‑motivated, resourceful, and comfortable taking initiative. Preferred Qualifications Experience with Deltek Vision/Vantagepoint, OpenAsset, or similar CRM and asset management systems. What We Offer Hybrid work schedule with the flexibility to work from home on Mondays and Fridays. Flexible Fridays, with a 36‑hour workweek Monday through Thursday and a half‑day on Friday. Eligibility for bonus programs tied to individual, team, or organizational goals. Generous paid time off, including bereavement leave. Eight weeks of paid parental leave for all parents. Comprehensive medical, dental, and vision insurance. Employer‑provided basic life and AD&D insurance. Short‑ and long‑term disability coverage. 401(k) retirement plan with opportunity for employer contributions. Employee Stock Ownership Program (ESOP), with eligibility after six months of employment. Ongoing learning and professional development opportunities. A supportive, collaborative work environment that values community and growth. Equal Opportunity Employer FGMA is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. #J-18808-Ljbffr FGM Architects