Bilingual Administrative Assistance

Job Description

Job Description

Job Title: Bilingual Administrative Assistant Job Location: San Diego CAHours: 7:00am – 3:30pmJob Type: Full- Time In PersonReports to: Office Manager  Job Summary :

The Bilingual (English/Spanish) Administrative Assistant is a highly detailed-oriented, reliable individual who takes pride in accuracy, organization and follow-through. The Administrative Assistant will be responsible for supporting the Maintenance Team and other departments as needed. The position requires knowledge of Microsoft Word, Excel, Outlook. Familiar with Aspire/Service Titan is preferred. The Administrative Assistant will work to ensure accuracy and deadlines are met. Proficiency and attention to detail is critical as well as managing multiple tasks without losing accuracy. 

Duties/Responsibilities

• Office and Maintenance Team:
  • Strong skills in Excel, Word, Outlook (minimum of 2 years)
  • Enter and manage data with speed and accuracy 
  • Maintain clean, organized paper/digital files and records.
  • Manage email and scheduling via Outlook/Aspire
  • Build and update spreadsheets and reports in Excel
  • Prepare and edit documents (Adobe/PDFs)
  • Support project managers and office team
  • Communicate clearly with employee owners in English/Spanish

 

• Customer Interaction:
  • Manage incoming calls for the office and serve as first contact.
  • Communicate with clients, team members and/or vendors
  • Understand and explain invoices and/or account balances to clients

• Office Equipment and Operation:
  • Operate computer and any general office equipment 
  • Automatic calculator 10-key by touch is required

• Documentation and Reporting:
  • Basic understanding of accounting functions and recordkeeping such as Quickbooks
  • Familiar with and understanding Accounts Payable/Receivable 
  • Maintain a positive and motivating work environment to maximize team performance.

• Other duties may apply and as requested.

 

 

 

Required Skills/Abilities: 

• Good verbal, written and communication skills in English and Spanish
• Attention to detail and able to follow directions 
• Strong Bilingual and telephone Etiquette is required
• Proficiency in Excel, Outlook, Word.
• Ability to manage multiple tasks and meet deadlines without losing accuracy.
• Ability to work efficiently, thoroughly and follow directions.

Qualifications:

• High school diploma or equivalent; relevant certifications 
• Minimum of 2-3 years of experience in an administrative role including Excel, Word, Outlook.
• Background in construction or landscaping industry is preferred
• Aspire / Service Titan Software experience is preferred 
• Strong Bilingual communication and customer service skills 
• Ability to work independently and as part of a team
• Valid driver’s license (with a clean driving record)
• Construction and Landscape experience is a plus
• Ability to lift and carry up to 20 pounds
• Satisfactory back ground check 

Physical Requirements: 

• In person position and ability to start work at 7:00 am 

***NO PHONE CALLS ** NO RECRUITERS**