Office Assistant - Town Clerk (Part-Time, 19 hrs/week)

Salary: $16.30 Hourly
Location : 11000 N. La Canada Drive, Oro Valley, AZ
Job Type: Part Time
Job Number: 25/26 - 00061
Department: Town Clerk
Opening Date: 05/28/2026
Closing Date: Continuous


POSITION SUMMARY
First Review of Applications on June 5, 2026
This position is under supervision of the Deputy Town Clerk and performs a variety of entry to journey level clerical, reception and office support duties which may also include, knowledge and fulfillment of duties in the absence of the Senior Office Specialist such as posting agendas and Notice of Quorums. This position would also cover special projects from the Town Clerk or Deputy Town Clerk, including draft proclamations and scanning projects as needed. The hours for this position are Monday through Thursday from 10:00 am to 2:00 pm and on Fridays from 10:00 am to 1:00 pm.

ESSENTIAL FUNCTIONS

• Answers telephone calls and routes calls to appropriate individuals, offices, divisions or departments and receives and delivers messages.
• Assists customers with Department or Division paperwork and/or other documents.
• Assists in the creation and distribution of agendas and packets of reports/attachments.
• Responds to requests for information and resolves questions and inquiries within the span of authority or refers to appropriate personnel.
• Assembles information and prepares documentation, letters or reports.
• Greets and directs the public.
• Inputs information into the computer system.
• Maintains and organizes files, records and office equipment and supplies.
• Monitors, updates and maintains calendar of events and meetings.
• Provides customer service, information and assistance to Town staff, visitors, and others having business with an assigned department or division.
• Purchases office supplies and materials for Department or Division.
• Completes daily deposits.
• Receives, reads, sorts and distributes incoming and outgoing mail.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively both verbally and in written communication.
• Ability to establish and maintain effective working relationships.
• Knowledge of customer service techniques and methods.
• Knowledge of file and records management practices and principles.
• Knowledge of personal computer hardware and software.
• Knowledge of Town and Department policies and procedures.
• Skill in transcribing, reviewing and proofreading documents and reports.
• Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
• Ability to follow verbal and written instructions.

MINIMUM QUALIFICATIONS

• A High School diploma or GED.
• One (1) year experience in customer service, clerical and/or office support.
• An equivalent combination of education and experience may be considered.

ENVIRONMENTAL FACTORS AND WORKING CONDITIONS

• Work is performed in an indoor environment.
• Regular, daily attendance is an essential function for this position.

The Town of Oro Valley is an Equal Employment Opportunity employer. The Town does not discriminate in the provision of employment opportunities, benefits or privileges; create discriminatory work conditions; or use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, the person's race, color, national origin, age, religion, disability status, gender, veteran status, political affiliation, sexual orientation, genetic information or marital status.
Why Apply
Oro Valley is a planned community cradled in the shadows of the magnificent Santa Catalina Mountains, with hiking trails through Catalina State Park, hiking and bicycle trails throughout the Town, world-class golf courses, horseback riding and a long-valued cultural tradition, vibrant for over a thousand years. Oro Valley has received many accolades through the years and is proud to have been named: Best Places to Live in Arizona, Best Towns for Families and Best Places in America to Live and Launch a Small Business.


Oro Valley is located in northern Pima County, just three miles north of Tucson, and a quick drive to the University of Arizona and Tucson International Airport. With average high temperatures of 83.4 degrees, average lows of 53.8 degrees, the town sits at an elevation of 2,640 feet, covers more than 34 square miles and has a current population of 41,011. Oro Valley was incorporated in April, 1974. Oro Valley is also quickly developing a strong reputation as home to the emerging bioscience and biotech industries. We are a young, diverse, dynamic community with a responsive government and our schools are among the finest in Arizona.
The Town of Oro Valley has a council/manager form of government. Six council members and the mayor are elected for four-year terms. The town manager is appointed by town council. The Town of Oro Valley provides high-quality services including: police, planning, zoning, construction, inspection, transit services, traffic engineering, street maintenance, storm water management, flood control, water utility, parks, recreation, aquatics, library, cultural resources, economic development, constituent services, community and media relations, budget development, debt and investment management, attorney services, magistrate court and more.
01


Do you have a high school diploma or GED?

• Yes
• No

02


Do you have one (1) year experience in customer service, clerical and/or office support? Please explain.
03


This is a 19 hr/week position and the hours for this position are Monday through Thursday from 10:00 am to 2:00 pm and on Fridays from 10:00 am to 1:00 pm. Are you able to work these hours?

• Yes
• No

Required Question