Office Assistant - Town Clerk (Part-Time, 19 hrs/week)

Job Posting

First review of applications on June 5, 2026. This position is under supervision of the Deputy Town Clerk and performs a variety of entry to journey level clerical, reception and office support duties which may also include, knowledge and fulfillment of duties in the absence of the Senior Office Specialist such as posting agendas and Notice of Quorums. This position would also cover special projects from the Town Clerk or Deputy Town Clerk, including draft proclamations and scanning projects as needed. The hours for this position are Monday through Thursday from 10:00 am to 2:00 pm and on Fridays from 10:00 am to 1:00 pm.

Essential Functions

• Answers telephone calls and routes calls to appropriate individuals, offices, divisions or departments and receives and delivers messages.
• Assists customers with Department or Division paperwork and/or other documents.
• Assists in the creation and distribution of agendas and packets of reports/attachments.
• Responds to requests for information and resolves questions and inquiries within the span of authority or refers to appropriate personnel.
• Assembles information and prepares documentation, letters or reports.
• Greets and directs the public.
• Inputs information into the computer system.
• Maintains and organizes files, records and office equipment and supplies.
• Monitors, updates and maintains calendar of events and meetings.
• Provides customer service, information and assistance to Town staff, visitors, and others having business with an assigned department or division.
• Purchases office supplies and materials for Department or Division.
• Completes daily deposits.
• Receives, reads, sorts and distributes incoming and outgoing mail.

Knowledge, Skills and Abilities:

• Ability to communicate effectively both verbally and in written communication.
• Ability to establish and maintain effective working relationships.
• Knowledge of customer service techniques and methods.
• Knowledge of file and records management practices and principles.
• Knowledge of personal computer hardware and software.
• Knowledge of Town and Department policies and procedures.
• Skill in transcribing, reviewing and proofreading documents and reports.
• Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision.
• Ability to follow verbal and written instructions.

Minimum Qualifications

• A High School diploma or GED.
• One (1) year experience in customer service, clerical and/or office support.
• An equivalent combination of education and experience may be considered.

Environmental Factors and Working Conditions

• Work is performed in an indoor environment.
• Regular, daily attendance is an essential function for this position.

The Town of Oro Valley is an Equal Employment Opportunity employer. The Town does not discriminate in the provision of employment opportunities, benefits or privileges; create discriminatory work conditions; or use discriminatory evaluative standards in employment if the basis of that discriminatory treatment is, in whole or in part, the person's race, color, national origin, age, religion, disability status, gender, veteran status, political affiliation, sexual orientation, genetic information or marital status.