Adminstrative Assistant for Title III Program

Administrative Assistant for Title III Programs

Division: Institutional Effectiveness

Department: Office of Title III and Sponsored Programs

Reports to: Associate Vice President for Title III and Sponsored Programs

Position Summary: Provides comprehensive administrative and clerical support for the Title III grant, assisting the Associate Vice President of Title III and Sponsored Programs with grant activities. The role involves collaboration with Institutional Research and cooperation across campus departments to support grant-funded projects and faculty development initiatives.

Essential Duties & Responsibilities

The results you will deliver each day that matter most!

• Assist with the collection, entry, and reporting of data specific to the Title III grant.
• Manage and maintain the Title III data system and oversee data entry for accurate record-keeping.
• Provide administrative support for grant-funded activities, including program evaluation, assessment, and the distribution of surveys.
• Assist with budget and resource monitoring, including expense tracking, procurement, and reconciliation.
• Coordinate and facilitate faculty development activities, including planning and marketing.
• Prepare and assist with the preparation of reports, grant proposals, and project proposals.
• Manage calendars, schedule meetings, and coordinate travel and events.
• Handle general office duties such as typing correspondence, managing the office filing system, and ordering supplies.
• Other duties as assigned.

Education/ Experience

What you will need to be successful!

• Desired Qualifications: Associate or bachelor's degree in business administration or a related field. Experience with grant-funded projects and reporting. Familiarity with project management, data analysis, and budget management tools.
• Required Qualifications: A minimum of four years of progressively responsible administrative experience. Proficiency in Microsoft Office Suite and other relevant software. Strong organizational skills, attention to detail, and accuracy. Excellent written and verbal communication skills. Ability to work independently and as part of a team.

Life at Livingstone College

Livingstone College is a private historically black college that is secured by a strong commitment to quality instruction, academic excellence, and student success. Through a Christian-based environment suitable for holistic learning, Livingstone provides excellent business, liberal arts, STEAM, teacher education, and workforce development programs for students from all ethnic backgrounds designed to promote lifelong learning and to develop student potential for leadership and service to a global community.