Secretary (Office Automation)

Internal Revenue Service

Job TitleThe following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.Major DutiesReceives, screens, and answers routine telephone calls. Provides telephone and receptionist services to visitors.Establishes, organizes, and maintains files of correspondence, manuals, and other related information. Maintains the files in accordance with IRS regulatory policies and guidance.Maintains the manager's calendar by scheduling, canceling and shifting appointments based on the manager's commitments.Arranges conferences and meetings, reserves office space, notifies participants and provides pertinent information and documents to participants. Attends conferences or meetings when required to record and transcribe minutes from written notes. Prepares minutes of conferences or meetings and distributes as per manager's instructions.Briefs the manager on important and office related facts, issues, reports, and correspondence arising during the manager's absence.Standard Position Descriptions (SPD): PD94315 Visit the IRS SPD Library to access the position descriptions.

Apply

Vacancy posted 5 days ago

Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Newark, DE vacancy

Secretary (Office Automation)
...Business And International A description of the business units can be found at: Position(s) are to be filled in following area(s): Office Of Program And Business Solution (PBS). Consider each location carefully when applying. If you are selected for a location, that...
Work at office
US Government Jobs
Newark, DE
5 days ago
Patient Access Coordinator II
Nemours seeks a Patient Service Representative II for the Newark Primary Care office to provide front-line service and ensure smooth outpatient visits. You will greet patients using AIDET, verify demographics, schedule follow-ups, manage check-in/out, collect payments,...
Work at office
Nemours-Children
Newark, DE
5 days ago
Patient Access Coordinator 1
...acts as a patient advocate and company representative while consistently demonstrating flexibility, cooperation, and support for the office staff. Description The Patient Access Coordinator I is responsible for providing front desk support by greeting patients, managing...
Work at office
Full time
Casual work
Monday to Friday
Flexible hours
Shift work
US Digestive Health
Newark, DE
4 days ago
Executive Assistant to Global R&D Leader (AI Tools)
...coordinating executive correspondence. You will prepare agendas, briefing materials, and presentations, track action items, and help plan internal and external events. Proficiency in Microsoft Office and strong communication skills are essential. #J-18808-Ljbffr Qnity
Work at office
Qnity
Newark, DE
4 days ago
Medical Assistant - Patient Care & Admin Pro
Bernard Personnel Consultants is seeking a Medical Assistant to provide administrative and clinical support in our patient care office in Newark, Delaware. You will assist the assigned provider with patient care management, scheduling, record keeping, and communication...
Work at office
Bernard Personnel Consultants
Newark, DE
5 days ago
Medical Assistant: Admin & Care Coordination
...essential administrative and clinical support in a patient care office. Responsibilities include interviewing patients, documenting... ...examinations with scribing. Applicants should have proven MA or medical secretary experience, strong communication, time management, and...
Work at office
Hunter Super Techs - TurnPoint
Newark, DE
6 days ago
Document Automation Specialist
...the latest Document Services available, e.g., printing, document automation, and equipment management technologies. Provides advice and... ...customer issues. Utilizes advanced features of Microsoft Office and Adobe. B. Education Substitution: Such education must demonstrate...
Work at office
Full time
Remote work
Defense Logistics Agency
Newark, DE
3 days ago
Patient Services Rep II-Primary care
...seeking a Patient Service Representative II for Newark Primary Care office, full time. Provide service excellence to each patient and... ...may include scheduling: incoming calls as an agent for automated call distribution (ACD) services maintaining in-basket regarding...
Work at office
Full time
Shift work
Nemours Children's Hospital Orlando
Newark, DE
2 days ago
Patient Services & Front Desk Coordinator
North American Medical Associates is seeking a reliable Office Assistant to support front desk operations and assist the clinical team. You will register and check out patients, collect Co-Pays, maintain records and explain common procedures. Role requires strong customer...
Work at office
North-American-Medical-Associates
Newark, DE
5 days ago
Patient Access Representative
...throughout the Philadelphia region. We are currently hiring for full-time Patient Access Representative to work at West Chester, PA office. This position requires traveling to our Downingtown, Kennett Square and West Grove, PA offices.Please note this role is entitled...
Work at office
Full time
Currently hiring
Relocation package
Cardiolgy Consultants of Philadephia
West Grove, PA
3 days ago
Patient Access Rep
...throughout the Philadelphia region. We are currently hiring for full-time Patient Access Representative to work at West Chester, PA office. This position requires traveling to our Downingtown, Kennett Square and West Grove, PA offices.Please note this role is entitled...
Work at office
Full time
Currently hiring
Relocation package
Cardiolgy Consultants of Philadephia
West Grove, PA
5 days ago
Patient Service Representative
Delaware Eye Care Center is searching for an enthusiastic, committed, full-time Patient Services Representative for our Newark, DE. office. Great work hours, No late evenings, no major holidays, a robust benefits package, a team-oriented working environment where you...
Work at office
Full time
Temporary work
Weekend work
Afternoon shift
Early shift
Delaware Eye Care Center
Newark, DE
4 days ago
Medical Secretary
$18.13 - $29.9 per hour
...Provides superior customer service and outstanding patient care Attends meetings/workshops as they relate to current position and office workflows Performs other miscellaneous job-related duties as assigned MINIMUM QUALIFICATIONS Pay Range: $18.13-$29.90 EEO Statement...
Work at office
Shift work
Brown University Health
Newport, DE
3 days ago
CLERK OF THE PEACE ROW OFFICE CONFIDENTIAL SECRETARY (SELECTIVE CERTIFICATION)
...position(s). GENERAL STATEMENT OF DUTIES Performs a variety of problem solving, administrative and support functions for the Row Offices that require complete confidentiality relating to the integrity and liability of management systems through quality service in all...
Work at office
Seasonal work
Immediate start
New-Castle-County-Government
Wilmington, DE
4 days ago
Executive Assistant II
$64.49k - $105.95k
...purpose.The Executive Assistant will provide high-level, proactive administrative and operational support to the Chief Consumer Banking Officer (CCBO) and support senior members of the Consumer Banking division. The incumbent will serve as trusted partner, gatekeeper, and...
Work at office
Flexible hours
Shift work
WSFS Bank
Wilmington, DE
1 day ago
Senior Executive Assistant
...one or more executives managing demanding and dynamic calendars and complex domestic/international travel. You will be leading the office and managing schedules, leveraging your thought leadership to manage priorities and ensure the efficient use of executives' time. You...
Work at office
Local area
Chase
Wilmington, DE
3 days ago
Senior-Administrative Secretary - West Park #36910
Senior-Administrative Secretary - West Park #36910 JobID: 36910 Date Posted: 8/25/2026 Location: West Park Place Elementary School Date... ...records and files. Order, maintain inventory and distribute office and instructional supplies/equipment. Operates appropriate office...
Work at office
Local area
Delaware-Schools-Consortium
New Castle, DE
4 days ago
Front Office Clerk/Receptionist
...patients. Education, Qualifications, Certifications and Training High School Diploma; college degree preferred. 3-5 years of medical office experience 3-5 years prior front desk experience. Requirements Dependable, self-motivated, detail oriented Able to efficiently...
Work at office
Brandywine Urology Consultants
Christiana, DE
1 day ago
Substitute secretary - school
$15 per hour
...Substitute Secretary Under the direction of an administrator or administrative assistant, a Substitute Secretary provides assistance... ...Essential duties and responsibilities of position: Performs routine office tasks. Exercises good judgment in making decisions and...
Work at office
Hourly pay
Temporary work
Cecil County Public Schools
Elkton, MD
2 days ago
Patient Registration Rep - Per Diem
...Qualifications: High School graduate degree required At least 1 year of experience working in hospital admissions, business office and/or physician's office required Knowledge of EPIC EMR Knowledge of insurance verification highly preferred Must have strong...
Work at office
Daily paid
Relief
Local area
Flexible hours
Shift work
Weekend work
Trinity Health
Wilmington, DE
4 days ago
Patient Registration Rep, ER- Nights- Saint Francis, DE
...Qualifications: High School graduate degree required At least 1 year of experience working in hospital admissions, business office and/or physician's office required Knowledge of EPIC EMR Knowledge of insurance verification highly preferred Must have strong...
Work at office
Full time
Local area
Shift work
Night shift
Weekend work
Trinity Health
Wilmington, DE
2 days ago
Patient Coordinator
...guidelines Keep the daily schedule running smoothly by managing patient flow Collaborate with clinical staff to support efficient office operations Communicate with patients regarding follow-up care, reminders, and scheduling needs Ensure the front desk and waiting area...
Work at office
Full time
Temporary work
J & J Staffing Resources
Wilmington, DE
5 days ago
Medical Secretary, 40 hours/week - Wilmington Pediatrics
$20 - $26.92 per hour
...5:00pm, including every third Saturday 8:00am - 12:00pm Job Description: As a Medical Secretary at Wilmington Pediatrics, you will be responsible for performing a variety of office duties including answering all in coming phone calls, scheduling appointments, acknowledging...
Work at office
Hourly pay
Monday to Friday
Shift work
Beth Israel Lahey Health
Wilmington, DE
4 days ago
Unit Clerk
...the nursing staff with all clerical duties. Duties And Responsibilities Greet, direct, and assist visitors to resident rooms, office areas, etc., as necessary Retrieve medical record information promptly upon request by authorized individuals Record...
Work at office
Temporary work
Flexible hours
Cadia Healthcare Renaissance
Wilmington, DE
3 days ago
Dental Patient Coordinator
POSITION SUMMARY The primary role of the Patient Coordinator is to support front‑office operations by maintaining efficient scheduling, coordinating patient appointments, verifying insurance, processing payments, and ensuring accurate patient data for billing and reporting...
Work at office
Riccobene Associates Family Dentistry
Wilmington, DE
5 days ago
Patient Registration Rep, ER- Part Time, Evenings- Saint Francis, DE
...of EPIC EMR Knowledge of insurance verification Medical Terminology Previous experience in hospital admissions, business office and/or physician's office We offer a competitive salary and comprehensive benefits including: Medical, Dental, & Vision Coverage...
Work at office
Part time
Local area
Shift work
Weekend work
Afternoon shift
Trinity Health
Wilmington, DE
4 days ago
Executive Administrative Assistant
$35 - $38 per hour
...Kelly Services is seeking an experienced Executive Administrative Assistant to support senior scientific leadership in a professional office environment. This is an excellent opportunity for someone who enjoys keeping an office organized, supporting executives,...
Work at office
Hourly pay
Contract work
Temporary work
Part time
Flexible hours
Kelly Professional & Industrial
Wilmington, DE
1 day ago
Front Office Receptionist/Medical Assistant
...patients in and out efficiently. Collect payments and maintain acurate patient records. Verify patient information and assist with office paperwork. Communicate effectively with patients and the clinical team. Perform general administrative and clerical duties. Maintain...
Work at office
Mary Dickson
Newark, DE
4 days ago
Secretary II - Admin Office #36974
Date Posted: 8/28/2026 Date Available: Mutually agreeable Closing Date: 09/06/2026 POSITION: Secretary II LOCATION: Christina Administration Office SALARY Salary schedule can be found on the district's website: 2 - 4 years of office experience in a busy office setting...
Work at office
Local area
Immediate start
Delaware-Schools-Consortium
New Castle, DE
1 day ago
Patient Coordinator
...coordination when needed. Schedule future hygiene appointments and help maintain strong recall. Assist with opening, closing, and daily office preparation. Maintain a clean, organized, and welcoming reception area and patient beverage station. Distribute mail and assist...
Work at office
Hourly pay
Full time
Temporary work
Dental Associates of Delaware
Wilmington, DE
3 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!