Property Services Coordinator

Job Description

Job Description

About Cultivate Initiatives:

We are a group of people who work alongside those on the margins to empower individuals and communities through an inclusive range of initiatives and support. We build communities from the inside out through workforce development, housing and homemaking, and supportive sheltering. 

Compensation/Benefits:

• Full-time, exempt position starting at a rate of $62,000-66,000 annually

• 100% employer-paid premiums for medical, vision, and dental insurance.
• Eleven paid holidays, vacation, and sick time.
• 401k with 3% employer match

Accountability:

Accountable to the Housing & Homemaking Director

Duties/Responsibilities:  

• Serve as the primary point of contact between CI, external property management staff, and/or leasing agents regarding leasing opportunities
• Provide coaching, tools, and ongoing support to Housing Specialists on intake assessments, leasing standards, and move-in procedures.
• Provide tools and support to Homemaking Specialists on conflict resolution, budgeting, and landlord communication.
• Plan and support all aspects of lease-up and move-in day to ensure a smooth process for neighbors and staff.
• Assess and report on housing placement and homemaking outcomes to managers and directors.
• Oversee properties, ensuring effective management practices and timely maintenance updates. 
• Develop and maintain property management systems, policies and procedures.
• Facilitate RentWell workshops and classes and provide community resources to neighbors.
• Collaborate with property managers and housing team members to address resident concerns, lease compliance issues and any housing stability needs.
• Serve as the primary contact for the unit turnover, coordinating inspections, maintenance, vendors, cleaning, and final preparations to ensure units are move-in ready.
• Research and cultivate affordable rental leads and build strong relationships with property managers and other housing provider organizations.
• Maintains composure in highly stressful or adverse situations. 
• Conducts self within appropriate and expected professional boundaries and policies. 
• Maintains confidentiality and earns others’ trust and respect through consistent honesty and professionalism in all interactions.
• Represent Cultivate Initiatives to partners, the Multnomah County Homeless Services Department, and the broader community.
• Attend all assigned trainings, events and community outreach activities, unless otherwise approved. 
• May participate in special projects and activities requested by the Housing & Homemaking Director.

Qualifications:

• Valid Oregon Driver’s License is required
• Knowledgeable in Fair Housing laws and landlord-tenant regulations 
• Proven ability to meet and engage with individuals from diverse cultural and identity backgrounds, including LGBTQIA+ communities
• Experience in trauma-informed care, safety awareness, and de-escalation techniques
• Proficient in Microsoft Office Suite, Google Workspace, Tenant Tech or other leasing softwares
• Strong organization and recordkeeping skills; ability to manage multiple projects independently
• Strong attention to detail, accuracy, written and verbal communication skills 
• Exhibit a strong discipline for personal time management

 

Preferred Qualifications:

• Two or more years of experience in property management, leasing or Property Management licensed 
• Ability to work a flexible schedule when needed
• RentWell Instructor Certification

Work Conditions and Physical Requirements:

• Work is performed primarily indoors.
• Ability to work in environments with varying noise levels, from quiet offices to louder, industrial settings.
• Ability to occasionally lift and/or move objects weighing up to 30 pounds.
• Work requires the ability to perform repetitive movements of the wrist, hands, or fingers due to continuous use of computer keyboards and other office equipment.
• Work requires the ability to sit or stand for extended periods.
• Work requires the ability to travel to Portland area locations to support neighbors 
• Being physically present in the CI offices from 8:30am – 4:30pm, Monday - Friday
• Must be able to provide proof of valid Driver’s License

 

How to apply: Please submit a cover letter and resume electronically through our website.

 

The position is open until filled. Applications received by July 30, 2026, will receive priority consideration . If a suitable candidate is found during that screening, later applications will not be considered. We look forward to speaking with you!

 

CI is committed to maintaining a safe and secure work environment for employees and neighbors. As part of our hiring process, we conduct criminal history checks for the top candidates of all recruitments and driving history checks for candidates of positions that require operating company vehicles. CI also conducts routine drug tests.

 

CI is an Equal Opportunity Employer. CI values a diverse, inclusive workforce and provides equal employment opportunity for all applicants and employees. All qualified applicants for employment will be considered without regard to an individual’s race, color, sex, gender identity, gender expression, religion, age, national origin or ancestry, citizenship, physical or mental disability, medical condition, marital status, domestic partner status, sexual orientation, genetic information, military or veteran status, vaccination status, or any other basis protected by federal, state, or local laws. If you require accommodation to apply, please contact Emily Hutsell at the following number or email.

 

Questions: View email address on us.fitly.work or View phone number on us.fitly.work