Administrative Technician - Department of Public Works / Facilities

Administrative Technician, Facilities

Pay Range (Grade): $22.15 - $38.75 (H300)

Other Compensation Offered: Overtime, Compensatory Time

Employment Type: Full-Time, 40 hours per week

Organization: Public Works - Facilities - Administration

Location: Maintenance Center

Reports to: Division Manager, Facilities

Leadership Duties: No

Classification: Non-Exempt (41058)

Who We Are

At Carroll County Government, we look for people who are eager to engage in meaningful work that positively impacts our community. As public servants, our sense of purpose and motivation to work hard starts with the value we place on relationships with coworkers, community partners, and those we serve. We strive to build collaborative and passionate teams, with opportunities to learn and explore new possibilities in a welcoming workplace. As a team, we are committed, inspired, and connected to make a difference in the community.

What You Will Do

The Administrative Technician for Facilities plays an important role in providing administrative and logistical support to the division. You will provide support by answering phone calls, scheduling meetings, managing intake of work orders, processing purchase orders, and filing documents to maintain organization. We are looking for a team player who is ready to support a team of skilled trades workers. Your day-to-day will include decisions to prioritize needs, ensuring smooth correspondence with other County employees and outside agencies.

Essential Duties

• Provide administrative and technical support for Facilities services and projects.
• Process reports, surveys, invoices and other accounting records. Input and process p-card receipts for monthly journal processing and summary billing for energy providers.
• Monitor work orders and assign appropriate staff. Maintain Facilities work order system.
• Perform general support functions such as scheduling meetings, distributing mail, and retrieving information.
• Greet and assist visitors and employees in a professional and courteous manner. Serve as a point of contact for County agencies and clients.
• Answer phone calls, answering routine questions, taking messages, and redirecting as appropriate.
• Invite collaboration and seek learning opportunities. Proactively assist peers to create a supportive work environment.
• Ensure all work is complete and timely to support department goals. Evaluate feedback and procedures to improve efficiency.
• Exhibit integrity, ethics, and fiscal responsibility.

How You Will Succeed

Your Skills

• Data Entry (Intermediate)
• Multitasking (Intermediate)
• File Management/Recordkeeping (Intermediate)
• Adobe (Intermediate)
• Budgeting Support (Developing)
• Microsoft Office Suite (Intermediate)

Your Strengths

• Service Excellence
• Decision Making
• Collaborating with Others
• Attention to Detail
• Digital Literacy
• Professionalism
• Financial Acumen
• Information Management
• Planning and Organizing

You Might Be a Good Fit If

Education and Experience

• High school diploma or general education diploma (GED)
• Two or more years of related experience
• A comparable amount of education and experience may be substituted for the minimum requirement.

Additional Information

• Requires criminal background check as condition of employment.
• May require completion of a basic computer skills assessment.

Why You Will Love Working Here

All the Benefits You Need

Carroll County Government is dedicated to fostering a culture focused on the total well-being of our employees. For eligible employees, this includes:

• Generous paid time off
• 13 Paid Holidays
• Flexible schedules and remote options, when applicable
• Comprehensive, no deductible medical plans including prescription and vision coverage, low-cost dental plan, and County paid basic life insurance.
• Pension, 401k, and 457 Retirement Accounts
• Up to $9,000 in Tuition Assistance per fiscal year

Carroll County Government is an Equal Opportunity Employer. The County Commissioners of Carroll County recognize the rights of all people, including County employees, to equal opportunity. Discrimination against County employees on the basis of race, color, religion, age, gender, national origin, sexual orientation, marital status, physical or mental disability is strictly prohibited. The Americans with Disabilities Act, Titles I and II, applies to County government employment. If you have questions, suggestions, or complaints, please contact Kristy L. Bixler, Director, Human Resources and Carroll County Government Americans with Disabilities Coordinator for Employment, at the Department of Human Resources View phone number on click.appcast.io) or Md. Relay 711/800-735-2258. The mailing address is 225 North Center Street, Westminster, Maryland 21157.

Questions or need assistance? Please contact us at View email address on click.appcast.io, via telephone at View phone number on click.appcast.io or stop by our office at 225 N. Center Street, Room 100, Westminster, MD 21157 during normal business hours.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the Employer.