Associate Director of Admissions

The Quad Preparatory School Associate Director of Admissions Immediate Opening Classification: Full-time, Exempt Reports to: Chief Admissions & Enrollment Officer Annual Salary Range: $90,000 - $120,000 At Quad Prep, we are on a mission - to transform the lives of neurodiverse, twice-exceptional people by redefining the experience of school. Through the collective, collaborative, and empathic work of our teachers and clinicians, we are empowering our students to engage with the exciting and wonderful diversity of this world. Now in our 2nd decade, we are excited to welcome fellow innovators and collaborative colleagues to our team to be a part of this inspiring and impactful mission. At Quad Prep, a New York State Association of Independent Schools (NYSAIS) Accredited School, we are eager to create challenging and engaging learning experiences for our students, to seek diverse perspectives, and to work together to continuously refine and redefine best practices in neurodiverse education. The Quad Preparatory School actively seeks to advance diversity through its programs and hiring. Why work at Quad Prep? ACCREDITED SCHOOL: Quad Prep was recognized as an outstanding school when it received accreditation through NYSAIS. COMMUNITY: We are committed to building a joyful and inclusive culture where everybody is celebrated for who they are. COLLEAGUES: Our colleagues are inspiring, consummate innovators and are at their happiest collaborating to create personalized solutions for each student. STUDENTS: We guarantee that you will learn something eye-opening every single day from our students - and have a lot of joy and laughter along the way! DEEP PROFESSIONAL LEARNING: Quad Prep supports mission-driven educators and clinicians to grow their professional skills and influence in the neurodiversity educational space. Close collaboration with colleagues, coaching from supportive leaders, and thoughtful, in-depth professional learning programs keep us growing. GENEROUS AND COMPREHENSIVE BENEFITS Health: Medical, Dental, Vision Student Loan repayment Retirement Plan contribution Group Life Plan Disability Insurance Generous Parental Leave WORK LIFE BALANCE: In addition to vacation and sick time, there are approximately 21 scheduled school closure days throughout the calendar year, including a full week off during the first week of the December break. We also provide supervision each week to support your professional growth while limiting the number of after-work hours needed. Our goal is to help you live the life you want- both inside and outside of school. Who We Are (If Quad Prep is for you, you'll read what's below and feel, "That's me!") At Quad Prep, we are guided by values that we hold dear and we have developed an innovative set of practices to meet our mission. We are: Groundbreaking: We ignite our students' growth and are passionate about Quad's futures. You are: Passionate about our work and our mission Creative and excited to support students, families and colleagues in meaningful ways Excited to help develop new, and improve best practices that advance our mission and vision Able to set high expectations for yourself and find effective ways to meet them Collaborative: We function with an exceedingly deep degree of collaboration. You: Communicate effectively with colleagues Seek to understand yourself and others in order to welcome new perspectives Are generous of spirit and willing to give and receive feedback and input freely Are kind, welcoming, and inclusive Trustworthy: We are steadfast and are accountable to our students, community and each other. You: Can be counted on to do what you say you will do Have a high level of ownership for personal and team results Can purposefully develop skills to find success in your work and our learning community Ask for support when you need itProject an unflappable, firm, and kind presence to our students Constantly Learning and Growing: We value continued growth and learning. You: Seek opportunities to learn and grow in your professional practice Support colleagues by sharing best practices and nurturing their learning Help the organization grow and improve by developing and sharing new ideas and approaches Resourceful: At Quad Prep, we dig deep to meet our mission. You: Are highly effective and dedicated Show initiative Display good judgment and sensibility Excellent at supporting school inside and outside the classroom Flexible: At Quad Prep, we never give up on each other and are driven by the ethos of "not if, but how." You are: Open to new ideas Nimble in fluid, changing environments Excited by growth, change, and innovation WHAT YOU’LL DO The Associate Director of Admissions and Enrollment is a key member of the Admissions and Enrollment team and a visible, welcoming face of the school to prospective and current families. Reporting to and working in close partnership with the Chief Admissions and Enrollment Officer, the Associate Director of Admissions works closely with the Associate Director of Community Affairs to help lead and execute the full cycle of admissions, re-enrollment, and exmissions for students across both campuses. This is a heavily parent-facing role: the Associate Director will regularly be the first and most consistent point of contact for prospective families, and is expected to represent the school's mission, culture, and program with warmth, professionalism, and genuine enthusiasm at every touchpoint, from an individual family meeting to a public presentation. The ideal candidate combines outstanding relationship-building and communication skills with rigorous organizational discipline, sound judgment, and a deep, authentic understanding of the school's mission and community. Admissions Program Leadership and Execution Support the Chief Admissions and Enrollment Officer in leading and executing the school's program of admissions and exmissions of students to and from the school. Participate in weekly admissions committee meetings, reviewing applications alongside fellow committee members and contributing thoughtful, mission-aligned input to admissions decisions. Help maintain all admissions records and systems with excellent attention to detail and a high degree of organization, ensuring data integrity and confidentiality throughout. Use the school's online admissions platform and related systems proficiently, both to manage the office's workflow and to support a smooth, positive experience for families. Maintain exmissions records and provide relevant paperwork and documentation to families and school offices as needed. Collaborate with the Associate Director of Community Affairs to ensure all aspects of the admissions and enrollment process run smoothly. Family and Prospective Student Engagement Organize and personally lead admissions tours for prospective families, presenting the campus, program, and community in an engaging and informative way. Support the Chief Admissions and Enrollment Officer administratively with re-enrollment meetings for current families. Support applicant visits, including coordinating logistics and ensuring a warm, well-organized experience for visiting students and families. Conduct enthusiastic and effective meetings and tours for prospective families and for professionals who serve as referral sources, including educational consultants and outside evaluators. Support other admissions and community events throughout the year, including open houses, information sessions, and yield events. External Representation and Communication Represent the school at networking meetings, community gatherings, school fairs, and conferences. Present the school to prospective students and parents, serving as an enthusiastic ambassador who deeply understands and can articulate the school's mission and program. Represent the school's mission and culture consistently across all communications, and communicate confidently and effectively in settings ranging from one-on-one meetings to public speaking engagements. General Support and Professional Conduct Support the school and its leadership in furthering the goals of the admissions and enrollment program. Maintain a consistently calm, enthusiastic, friendly, and positive attitude in all interactions and circumstances. Model a work ethic and professional demeanor that is rigorous, exemplary, ambitious, flexible, empathetic, collaborative, and responsive. Perform other duties as assigned by the Chief Admissions and Enrollment Officer. REQUIRED SKILLS, EDUCATION & EXPERIENCE Bachelor's degree required. Prior experience in admissions, enrollment management, or a related family- or client-facing role, ideally within an independent or nonprofit school setting; experience with gifted, twice-exceptional (2e), neurodiverse, or learning differences populations is a plus. Exceptional interpersonal, verbal, and written communication skills, with the ability to build rapport quickly and represent the school with warmth and credibility. Strong organizational skills and meticulous attention to detail, with the ability to manage multiple concurrent processes, deadlines, and confidential records. Demonstrated proficiency with admissions management software and general office technology (e.g., online application platforms, CRM/database systems, Microsoft Office or Google Workspace); ability to learn new systems quickly. Comfort and confidence with public speaking and presenting to groups of varying sizes. Genuine enthusiasm for the school's mission, and the flexibility to work occasional evenings and weekends for tours, events, and fairs. #J-18808-Ljbffr