Medical Records Assistant

Medical Records Assistant

Job No: 497537
Full Time/Part Time: Full-time
Location: South Orange
Categories: Staff

The primary role of the Medical Records Assistant is to manage and process confidential health records for all matriculated students, including undergraduate and graduate students attending on-campus classes. Students must meet specific health requirements before they are eligible to register for classes.

In this role, the Medical Records Assistant communicates with students regarding missing health requirements through secure email, electronic messaging, and phone outreach. The position also provides essential front-office support by greeting and assisting patients, answering incoming calls, scheduling appointments, and scanning documents into the electronic medical record system.

As a member of an interdisciplinary healthcare team, the Medical Records Assistant contributes to the delivery of high-quality healthcare and exceptional service, ensuring students receive timely support and guidance related to their health compliance and inquiries.

Duties and Responsibilities:

1. Function as a member of a multidisciplinary health care team.
2. As a member of our front desk team, part of your role includes greeting our patients by providing a warm welcome and assisting students with the check-in process
3. Review medical records for compliancy with University policy and state regulations
4. Scan records into electronic medical record
5. Analyze data entry
6. Assistance with general office tasks: answering the phones, scheduling appointments in the electronic medical record, communicating office supply needs, and running reports within our electronic medical record.

Required Qualifications:

High School Diploma (or GED)
1-3 years of experience working in a health care setting
Proficiency working within an electronic medical record, Excel and Word
Excellent oral and written communication skills
Ability to multi-task and work independently

Desired Qualifications:

Previous experience working within the area of medical records

Salary Range:

$27.385/ per hr

Exempt/Nonexempt: Nonexempt

Physical Demands: General Office Environment

Special Instructions to Applicants:

Benefits Information:

Full Time Benefits

Life today is complex. That's why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.

These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at

Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University's mission as a Catholic institution of higher education.

Advertised: 21 October 2026 Eastern Daylight Time
Application Closes: Eastern Daylight Time

To apply, visit

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