Receptionist

ReceptionistThe Receptionist performs routine clerical, secretarial and administrative work.Essential Functions:Answer and transfer inbound phone calls.Tally and log parts calls daily and distribute spreadsheets weeklyPrepare "Parts Calls" spreadsheets for other branchesDistribute faxes to the appropriate mailboxes/departments.Sort and distribute incoming mail.Scanning and archiving inbound invoices into Share drive (payables)Sort and mail daily parts and rental invoicesLog and distribute sales and service invoicesKeep up to date on postage prices. (First class, priority, express, certified, etc,)Monitor postage meter balance and fill as needed.Schedule regular maintenance for copier and postage machineTake inventory and organize Stock Room weekly.Order and stock office, breakroom, and printed supplies as needed.Vendor price comparisons every 6-12 months.Update and distribute weekly Call Reports and Sales Reports.Review Salesmen's Expense Reports weeklyUpdate and distribute employee phone list.Maintain an up to date directory for Switchboard Alaska.Upload and distribute pictures for Rental Department.Log rental fuelPrint & fold Rental Rates sheets for the rental counter.Create, scan, sort and file various files and certificates.Assist Sales, Parts, Rental, Service and Accounting personnel as needed.Send out fed ex pouchesUpdate and maintain receptionist policies and procedures as needed.Other duties as assigned.Core Competencies:Communication ProficiencyTime ManagementOrganizedEducation and Experience:High School DiplomaOne year of clerical experiencePhysical Requirements:This is largely a sedentary role, requiring use of typical office equipment such as a computer, laptop and cell phone. Most work is completed in an office environment. This position will require walking, standing, bending and occasionally lifting up to 25lbs.Job Type: Full Time, Non-ExemptSchedule:8-hour shiftMonday to FridayWe are an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.