Document Control Coordinator

Document Control Coordinator

Location: Vorhees, New Jersey Type: Direct Hire Compensation: $60k- $75k Work Model: Onsite

Responsibilities

• Provide timely and accurate document control support for project teams, including processing submittals, Requests for Information (RFIs), change orders, specification formatting, project correspondence, and closeout documentation.
• Coordinate the review, approval, and distribution of project documents in accordance with established workflows, contractual requirements, and project schedules.
• Maintain and update internal and external distribution lists to ensure project documents are routed to the appropriate stakeholders throughout each phase of the review process.
• Apply document naming conventions, version control procedures, and filing standards to maintain document accuracy, traceability, and consistency.
• Monitor document status, track outstanding reviews and approvals, and follow up with project team members as needed to meet project deadlines.
• Organize and maintain electronic project files within Deltek Vision, Egnyte, Newforma, Procore, and other company systems to ensure complete and accessible project records.
• Assist with the preparation, organization, and distribution of project deliverables and construction administration documentation.
• Provide administrative support to the department, including coordinating meetings, managing calendars and department schedules, arranging travel, and organizing Lunch & Learn events.
• Track professional development hours and Professional Engineer (P.E.) license renewal requirements for engineering staff.
• Answer and direct incoming telephone calls and communicate messages promptly and professionally.
• Order, receive, and maintain office and department supplies as needed.
• Assist with special projects and perform other administrative duties as assigned.

Requirements

• Excellent organizational and time management skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint).
• Experience with document management and project management software, including Deltek Vision, Egnyte, Newforma, and Procore, is preferred.
• Ability to work independently while collaborating effectively with multidisciplinary project teams.
• Commitment to maintaining confidentiality and handling sensitive project information with discretion.
• Education & Experience: Bachelor's Degree (preferred); five to ten years' administrative or technical software experience, preferably with an architectural, engineering, or construction firm.