Task Force Assistant Director of Finance

Role Description

The Assistant Director of Finance – Task Force is responsible for providing consistent leadership in the financial area of the hotel by supplying the accounting staff with guidance, leadership, and training. The position supports the on-site, permanent Director of Finance and her/his team in all aspects of fiscal management, financial controls, accounting, and financial reporting for the assigned property. This position is remote and requires significant travel across Highgate’s footprint.

• Assisting Director of Finance in the timely preparation of monthly financial statements for the property.
• Preparing, monitoring, and accurately recording hotel revenues daily by preparing the Income Journal. Identifying all variances to budget and last year.
• Monitoring and controlling hotel operations, cash flow, and operating forecasts for the property.
• Maintaining timely interaction with the Department Heads to ensure that property operations are always on track and under control.
• Preparation of monthly bank reconciliations and general ledger account reconciliations for the property.
• Supervision of accounting department staff.
• Compliance with Highgate Accounting Policies and Procedures and internal controls for our finance and accounting operations.
• Managing and communicating issues related to management of receivables, payables, daily cash balances, and timely deposits of all funds.
• Monitoring hotel revenues and expenses and ensuring the accurate recording in accordance with Highgate Hotel’s established guidelines.
• Investigating and critiquing variances to budget or to prior year and offering practical improvement methodologies to management.
• Analyzing the financial data and operations to assist the Director of Finance and advise Department Heads in maintaining the hotel’s financial objectives.
• Executing other special projects and responsibilities as assigned.
• Ensuring hotels’ compliance on all regulatory licenses and permits, leases, contracts, legal agreements, and the proper execution of all operational taxes.
• Complying with Standard Accounting policies and procedures and internal controls for finance and accounting operations.
• Managing staff including hiring and supervision as well as continually focusing on training and development programs for accounting associates.
• Monitoring hotels’ compliance in meeting required report deadlines and due dates and reacting accordingly.
• Conducting and/or attending periodic meetings to maintain favorable working relationships among team members and promote maximum morale, productivity, and efficiency.
• Monitoring the accurate production of the hotel daily operating report.

Qualifications

• At least 5 years of related progressive experience in hotel Accounting or related field; or a 4-year college degree and a minimum of 2 years of related progressive experience; or a 2-year college degree and a minimum of 4 years of related progressive experience.
• Experience as Assistant Director of Finance at a larger hotel with a decentralized accounting structure is favorable.
• This position is remote and requires up to 90% travel.
• There will be days when working long hours are required.
• Experience in supervising employees required.
• Must have experience in Oracle and IBM TM1 software.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems, as necessary.
• Must have the ability to assimilate complex information, data, etc., from disparate sources and consider, adjust, or modify to meet the constraints of the need.
• Must be effective at listening to, understanding, and clarifying the concerns and issues raised by teammates and guests.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.