HR & Payroll Specialist

Job Description

Job Title:


HR & Payroll Specialist

Department:

Human Resources

Reports To:

HR Generalist/Manager

Schedule:

30-40 hours per week

Supervisory Responsibilities:

None

Job Summary:

Our HR & Payroll Specialist plays a crucial role in supporting benefits, compensation, HRIS, recruiting and payroll administration. This detail-oriented role combines technical experience with administrative efficiency and is key to our success as we continue to be an employer of choice. The HR & Payroll Specialist acts as a primary liaison between HR and other departments, ensures regulatory compliance, and takes ownership of HR-related projects. This role requires the ability to exercise discretion and independent judgment in handling sensitive employee matters and developing solutions to operational challenges.

Duties/Responsibilities:

Payroll Administration

• Manage payroll administration for the company, including processing bi-weekly non-exempt and exempt payroll, tax profile setup and maintenance, and general payroll and tax recordkeeping.
• Ensure accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Safeguard compliance with federal, state, and local payroll, wage and hour laws and best practices.
• Produce scheduled and ad-hoc reports pertaining to payroll in collaboration with Finance.
• Follow up with employees who are missing timecard and hour information.
• Complete biweekly deduction files for benefit vendors.
• Resolve payroll discrepancies and answer employee questions

HRIS

• Serves as main point of contact for HR-related reports
• Manages HR Analytics and reporting dashboards.
• Serve as the systems and process expert for implementations, upgrades, and configuration changes to align with business needs.
• Oversees the testing of the system for upgrades, data conversation, and implementation of interfaces with other systems.
• Serves as the main point of contact between the Human Resources Department, IT, and the vendor for all HR Technology system issues

Administrative Support

• Support the hiring process by scheduling all interviews and maintaining communication with candidates.
• Performs administrative duties related to onboarding such as I-9, E-Verify, background checks, and more.
• Assist with employee offboarding process.
• Maintain updated employee files, ensure organization of the HR drive, and ensure that documents are easily accessed.
• Conduct annual employee file and I-9 audits.
• Process address and other employee data changes across systems in a timely manner.
• Administer employment verification requests.
• Work with Accounting to process all monthly HR-related expenses.

Required Skills/Abilities:

• Multi-state payroll processing and administration
• A detail-oriented mindset with a passion for maintaining accurate records and ensuring compliance with HR regulations.
• Enthusiasm for fostering a collaborative and inclusive workplace where every individual can thrive.
• Must be a team player to create a seamless experience for our employees
• Comfort navigating new and changing technologies and leveraging them to enhance HR processes and efficiencies.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer

Education and Experience:

• Associates or Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum of 3-5 years of experience in Payroll Administration.
• Prior experience using BambooHR preferred

Compensation:

The base salary compensation range being offered for this role is $75,000- 85,000 USD per year. This role is also eligible for an annual short-term incentive bonus.

Company Benefits

Pearl Meyer provides a competitive benefit package which includes the following (eligibility requirements apply):

• Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
• Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)
• Retirement Benefits: Savings Plan (401k)