Receptionist

Job Description

Job Description

Job Title: Administrative Assistant / Receptionist

Location: Warren, OH

Job Type: Full-Time, Contract-to-Hire

Pay Rate: $15-$17/hour

Schedule: Monday-Thursday, 8:00 AM-5:00 PM; Monday-Friday 8am-5pm during tax season

We are looking for an experienced and dependable Receptionist to support daily front-office operations in Warren, Ohio. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming client experience while keeping administrative tasks organized and on schedule. The person in this role will serve as a central point of contact for visitors, phone inquiries, and office support activities, helping maintain smooth day-to-day workflow.

Responsibilities:

• Welcome visitors warmly, register their arrival, and help direct them to the appropriate staff members or appointments.

• Open the office at the start of the day and secure the workspace at closing to ensure an orderly and efficient environment.

• Handle incoming and outgoing fax communications and keep document flow organized for timely processing.

• Scan records and other paperwork accurately to support bookkeeping and administrative needs.

• Enter payment, check, and invoice details into internal records with a high degree of accuracy.

• Sort, distribute, and prepare mail, including taking outbound items for delivery and making bank deposits as needed.

• Coordinate calendars by arranging appointments and following up with clients to confirm scheduled meetings.

• Prepare payroll checks and assist with routine clerical tasks that support the broader team.

• Pick up office or inventory-related orders when needed to help maintain daily operations.

• Prior experience in a receptionist, front desk, or administrative support role is preferred.
• Strong customer service skills with a detail-oriented and approachable communication style.
• Ability to manage data entry and general office tasks with accuracy and careful attention to detail.
• Comfortable handling multiple responsibilities at once and adjusting to changing priorities throughout the day.
• Solid organizational skills with the ability to keep documents, schedules, and communications well managed.
• Experience answering inbound calls and working with a multi-line phone system is beneficial.
• Confidence using basic office technology and standard administrative tools in a fast-paced setting.