Administrative Assistant

Administrative Assistant – Children's Services and FNC Day ProgramProvide effective and efficient administrative, clerical, fiscal, recordkeeping, and program support for Fairmont Neighborhood Center's Children's Services and FNC Day Program. This position supports staff, clients, funders, stakeholders, vendors, and the general public while maintaining accurate records, confidential client files, billing documentation, databases, reports, and office systems. The Administrative Assistant also supports agency planning, safety, compliance, and overall operational needs.Key Responsibilities:Perform day-to-day reception, clerical, administrative, and fiscal functions for Children's Services and the FNC Day ProgramCreate reports, forms, newsletters, correspondence, and other documents as requestedReceive, inform, and direct office visitors in a timely, courteous, accurate, and friendly mannerMaintain office supplies and ensure office equipment remains stocked and operationalPrepare billing statements and track billing activitiesReview and submit First Steps billing for accuracy and completeness, including ICD-10 codes, provider and parent signatures, location codes, visit codes, and other required billing informationManage and maintain petty cash for Children's Services and track requisitions for Children's Services and ADA/ACCESSRecord and maintain meeting minutes for staff meetings and other meetings as assignedMaintain Medicaid records and other program-specific documentationTransfer data to computer spreadsheets and maintain accurate program databasesDevelop and maintain employer, client, program, and other required filing systemsMaintain the confidentiality and security of client and agency recordsEnsure paperwork is filed promptly and that files are complete, accurate, and up to dateLog required documents into tracking spreadsheets as part of the filing processMaintain other filing and recordkeeping systems as neededParticipate in agency committees and task forces to support quality improvement and effective agency operationsMonitor building safety and security procedures and drillsRefer building and grounds maintenance needs to appropriate personnelComplete all other duties as assigned by the supervisorQualifications & Skills:Familiarity with Microsoft Office applications requiredStrong organizational and administrative skillsAbility to manage clerical, administrative, fiscal, and recordkeeping functions accurately and efficientlyStrong written, verbal, and electronic communication skillsWord processing and spreadsheet knowledge and experienceAbility to maintain accurate databases, records, reports, and filing systemsAbility to handle confidential information professionally and ethicallyAbility to interact effectively with staff, clients, vendors, funders, stakeholders, employers, and the general publicAbility to respond empathetically to individuals servedPhysical & Work Requirements:Constant visual motor skillsConstant manual skillsFrequent sittingOccasional walking, bending, reaching, lifting/carrying, climbing steps, and standingOccasional local travelMust have access to and the ability to operate a motor vehicleValid driver's license and proof of vehicle liability insurance requiredCertifications & Training Requirements:Successful completion of all required training competencies specific to the positionAcquire and maintain CPR certificationAcquire and maintain First Aid certificationAcquire and maintain Bloodborne Pathogens certificationAcquire and maintain CRT (Certified Restraint Training) certificationAdditional Information:For more information regarding the position, you may contact Deanne Woods at View email address on click.appcast.io is a Drug-Free Workplace, an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity including individuals with disabilities and veteransEducation/Experience Requirements:High school diploma or equivalentMinimum of two years of office experience