Admission Office Operations Manager and Financial Aid Coordinator

St. Stephen’s Episcopal School in Austin, Texas, a grades 6-12 day and boarding school of 710 students, is seeking a full-time Admission Office Operations Manager and Financial Aid Coordinator.

Responsibilities:

• Provide administrative support to the Associate Head of School for Enrollment Management and Financial Aid;
• Coordinate the financial aid process and serve as a financial aid committee member;
• Coordinate event logistics for the Admission office with the Security, Maintenance, Facilities and Dining Hall departments;
• Support Admission events as needed;
• Greet visitors to the office, answer and direct phone calls, and create a welcoming environment for prospective students and their families;
• Manage office inventory of marketing materials, office and kitchen supplies;
• Manage the Admission office budget and process departmental expense reports;
• In alignment with the school's mission and values, employees are expected to collaborate with integrity, promote respect and inclusion, contribute to a vibrant, caring school community, and demonstrate the following behaviors in the performance of their duties:
  • Approach work with initiative and creativity, and work collaboratively across roles and departments to benefit and strengthen the school community.
  • Pursue ongoing professional growth and model a love of learning for colleagues and students; communicate clearly, constructively, and maintain professional behavior in all interactions.
  • Demonstrate sound judgment, reliability, and self-awareness; follow school policies, safety protocols, and contribute to a positive and supportive work environment.
  • Honor the dignity of all community members, seek to understand and value diverse perspectives, and support a culture of inclusion that contributes to people feeling valued and connected.
  • Act ethically in decisions and interactions, and use community resources responsibly.
• Other duties as assigned by your direct supervisor.

Qualifications:

• Bachelor's degree or equivalent experience in database and/or budget management;
• At least two years of experience in administrative work including office management, answering phones, managing budgets, event support, and calendar management;
• Familiarity with database management software and experience creating complex database filters and searches (using any database platform), and importing and exporting data using the CSV file format;
• Proficiency using Gmail, G-Suite (Docs, Sheets, Drive, Slides and sharing), and Microsoft Excel;
• Excellent organizational and time management skills and attention to detail;
• Strong communication skills, both written and verbal, with the ability to interact with diverse populations;
• Ability to work independently and as part of a team.

Qualified candidates should submit their resume and a letter of interest addressing their qualifications for this role.

In accordance with our founding mission and as a diocesan school of the Episcopal Church, St. Stephen's Episcopal School believes in the inherent value and dignity of every human being. We seek qualified candidates who share this foundational belief and are ready to work in community to create a more just society. We celebrate every individual, recognizing that our unique stories, histories, and voices are essential to creating a vibrant living and learning space. As such, we strongly encourage people of all backgrounds, perspectives, and identities to apply to become members of our community.

Equal access to employment, programs, and services is available to all. With respect to its employment practices, St. Stephen’s Episcopal School does not discriminate on the basis of race, religion, gender or gender identity, national origin, disability, age, or sexual orientation or identity.