HR Specialist

Job Description

Job Description

We are looking for an HR Specialist to support a non-profit organization in San Jose, California through a Contract assignment. This role focuses on day-to-day human resources coordination, employee support, and accurate handling of HR information and documentation. The ideal candidate brings strong administrative judgment, comfort working with HR systems, and the ability to manage sensitive information with discretion in a regulated environment.

Responsibilities:
• Provide administrative support to the human resources team, ensuring records, forms, and routine processes are completed accurately and on time.
• Coordinate calendars, arrange meetings, and assist with scheduling for HR-related discussions, interviews, and team activities.
• Support onboarding activities by preparing documentation, tracking pre-employment steps, and helping new hires move smoothly through the hiring process.
• Maintain and update employee information within HRIS platforms while helping preserve data accuracy and consistency.
• Respond to employee questions on general HR matters and direct more complex issues to the appropriate internal contacts.
• Assist with employee relations activities by documenting information, organizing follow-up actions, and supporting timely communication.
• Handle confidential personnel information with a high level of care, including materials connected to HIPAA-regulated environments when applicable.
• Contribute to HR projects and operational tasks, including process updates or system-related coordination as assigned by the department.• Experience supporting human resources administration in an office or organizational setting.
• Working knowledge of HRIS tools and the ability to enter, maintain, and review employee data accurately.
• Familiarity with onboarding processes and standard onboarding documentation practices.
• Exposure to employee relations support and the ability to communicate effectively with staff at different levels.
• Ability to manage confidential information with discretion and follow privacy requirements in HIPAA-regulated environments.
• Strong organizational skills with the ability to coordinate schedules, prioritize tasks, and meet deadlines.
• Clear written and verbal communication skills combined with solid attention to detail.