Admin GCO II

Job Summary This position provides complex administrative support for various Principal Investigators (PI’s) and their labs and/or shared resources cores; including working closely with the pre- and post-award grant support, finance, purchasing, human resources, travel planning, event coordination, and navigation of University systems. Huntsman Cancer Institute Administrative Grants and Contracts Officers II within Research Administration work directly with Principal Investigators (PI’s) and are essential to their success. They work closely with both the Pre-Award and Post-Award Grants and Contracts Officers teams at HCI to provide support in submitting successful applications and supporting the management of funded grants and/or contracts to ensure compliance and assist in routine needs of the project. Members of our team perform a diverse set of tasks at a challenging and rewarding tempo in a nationally recognized NCI Designated Cancer Center. The ideal candidate is someone who intends to stay with us for at least three years, during which time they can expect to gain experience and training which can translate into a long-term administrative career with the University of Utah, a Pac-12 school with fantastic benefits. Desirable candidate will have demonstrated a strong organizational capacity, excellent communication skills, and the ability to balance priorities while ensuring follow through with a diverse set of responsibilities. Responsibilities Assists PI with general grant and lab support which may including scheduling, purchasing, hiring, travel, CV/biosketch/other support maintenance, shipping and other requests as needed. Familiar with University pre-award systems, processes, and policies required for proposal submission. HCI has a Pre-Award GCO team that handles the submissions, and the Administrative GCO II assists the PI’s and Pre-Award GCO in applying for grants, including developing budgets, updating/collecting biosketches, other support documents, and letters of support. Familiar with University post-award systems including management reports, university account codes, and purchasing rules/regulations and systems. The Post-Award GCO team at HCI is in charge of the overall management of the grants/contracts, and the Administrative GCO II plays a role in ensuring compliance through oversight of the majority of expenditures on the projects, managing grant distributions for lab staff, assisting as requested with reporting requirements, and additional action items as assigned. Assists HCI Finance and the PI with the development of department/lab budgets for the yearly budget process for each grant awarded as well as activity funds. Review financial accounts (activities) on a monthly basis to ensure accuracy. Maintain complex salary distributions for PI’s labs members. Assists with the implementation of department and University policies and procedures. Provides basic support for administrative tasks, working with colleagues and manager to complete and track assignments. Has developed specialized skills or is multi-skilled through job-related training and on-the-job experience. Problems encountered are varied, but generally with precedent. Resolution may require some analysis and interpretation, requiring innovation and creativity. Issues are routine and involve little evaluation and interpretation. Problems are typically solved through drawing from prior experiences, following established policies and procedures with analysis of the issue, requiring moderate innovation and creativity. Work Environment and Level of Frequency typically required Nearly Continuously: Office environment. Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking. Seldom: Bending, reaching overhead. Minimum Qualifications Bachelor’s degree or 8 years of relevant work experience or equivalency (one year of education can be substituted for two years of related work experience). Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description. Preferences Type Benefited Staff Additional Information This position may require the successful completion of a criminal background check and/or drug screen. The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both. To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the University of Utah Non‑Discrimination page. Online reports may be submitted at This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South. As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period. #J-18808-Ljbffr