Purchasing Agent

Purchasing Agent

Duties include, but may not be limited to the following:

• Quickly deduce from written prescriptions or oral requests what items or services are needed, selecting the most appropriate cost-effective source to deliver the items/service in the most reliable manner.
• Manages the collection of data to be used in numerous reports to ensure adequate resource funding and compliance
• Researches the use of different solicitation methods, ordering or reporting procedures, and purchasing methods to distinguish between different purchasing strategies.
• Documents the services required per the contractual agreement and monitors, tracks, and trends contractor performance.
• Completes transaction on the patient's medical record to ensure documentation of exactly what was purchased and issued.
• Conduct face-to-face and telephone conversations with patients, family members, and private medical staff, contractors, vendors, and co-workers.
• Speaks calmly and compassionately to severely disabled patients from all walks of life.
• Skills in dealing with a large community base, vendors, hospital staff and the public is required to display a positive image of the organization.
• Providing patient care and support services to an adult population and serves as the point of contact for external customer service inventory needs and support.
• Resolves conflicts in administering purchase orders, such as protests, claims, duplicate billing & terminations for convenience or default.
• Examines contracts, purchasing policies, equipment sources, shipping procedures and corresponding terminology to rapidly find the most reasonably priced item to meet requirement.
• Works independently to complete purchase orders and reconcile charges.
• Maintains accurate records of transactions and completes all adjustments to computerized system before final payment to vendor is certified.
• Maintains an inventory of all purchased and consignment equipment with expiration date, imitate exchange and/or replacement of expired stock.
• Completes written procurement and support notes in medical records to ensure order status is provided to the clinical requester to reduce delivery delays.
• Performs technical level purchasing support adhering to the Service Directives and Handbooks, policy and memorandums to acquire patient specific medical equipment, supplies and services.
• Initiates procurement of all outpatient medical requirements.
• Initiates recall action of identified recall products provided and communicates all findings to the appropriate offices.
• Verifies accountability of all prosthetics expenditures in both the purchase menu and the prosthetics program and associates all obligations to the individual patient.
• Ensures the services provided are documented as the type of service and duration.

Work Schedule: Full-time Monday - Friday 8:00am - 4:30pm

Telework: ADHOC

This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Position Description/PD#: Purchasing Agent/ PD14575A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized