Junior Project Manager

Supporting Customer Project ManagersOur client, a leading cosmetics manufacturer, has an exciting position available supporting the Customer Project Managers in driving the timely execution of developmental requests as well as existing purchase orders. Close working relationship with Sales, Quality, and the Logistics Department to make sure orders are completed and processed as scheduled. Develop skills to backup CPMs for client calls and status meetings.Job Functions:Compile daily management reporting slides every morningOrganize daily management meeting on rotating schedule with CPM TeamUpdate Job Change Log weekly noting reasons and accuracy of revenue movesOrder entry and adjustments as needed by CPM team including validation of pricing, updating and validating shipment schedule (especially for Sephora), ensuring accurate documentation to support order is attached in the order entry screenOrganize client inventory dates to prevent conflicts with production schedulingIssue ship requests and track status of urgent shipments. Provide follow-up and support on logistics as needed. This includes collaboration with clients and clients' third-party logistics providersUnderstand and organize pallet releases for service and revenue goalsProvide direction and decisions to Quality on priority finished good releasesProvide priorities to Planning and OPS to support service and revenue goalsPull product samples as needed for clients and salesSupport the CPMs in mailing proofs and processing submission feedback received from clientsOrganize and upload artwork files for CPM Pre-Press SpecialistUnderstand transactions in Pre-Press screen to provide support for CPM Pre-Press Specialist and the CPM team as a wholeServe as a backup to the CPM Pre-Press Specialist for specific tasks involving follow up with print suppliers and layout/positioning questions for the OPS teamsProvide decisions and directions to print suppliers on priority proofsProcess and serve as main contact to IT for system issues, seeing through to resolutionProvide updates to the CPM team on the progress and resolutionOpen Help Desk tickets for the team and serve as department point of contact for Help DeskProvide updates to the CPM team on the progress and resolution of the Help Desk ticketManage several of the low volume, low development client accounts independentlyMaintain the Le Labo fragrance Open Order Report. Independently manage updates on the report and collaborate with client on priorities and parts deliveriesChair status meetings with Le Labo as needed to back up the CPMPerform the weekly upload of all Le Labo fragrance orders into system. Review all orders for accurate pricing and ship datesEnsure accurate documentation is available on all Le Labo fragrance orders to expedite invoicingServe as backup to any individual CPM as needed during times of short staffingEducation/Experience:College Grad preferredMust be organized, detail-oriented, with strong problem-solving abilityDemonstrated time management/organization skills – focus on priorities. Ability to respect and meet deadlinesFlexibility in managing last-minute requests expeditingMust have strong internal/external customer service orientation with emphasis on clients, production, supply chain, quality and safetyProfessional and forthright attitude in developing relationships with both internal and external clientsProactive approach in working with team and clients