Administrative Assistant Receptionist

Job Description

Job Description

Part-Time Receptionist / Administrative Assistant

Schedule

• Afternoon part time 1:00 PM – 6:00 PM
• Must participate in a rotating weekend schedule , working every third weekend
• Must be available to work alternating holidays

Position Summary

The Receptionist / Administrative Assistant serves as the first point of contact for residents, families, visitors, and staff. This position is responsible for providing administrative support, maintaining a professional front desk environment, and assisting various departments with daily operational needs.

Essential Duties and Responsibilities

• Greet and assist residents, visitors, vendors, and staff in a professional and courteous manner
• Answer and direct incoming phone calls
• Manage front desk operations and visitor sign-in procedures
• Schedule transportation for resident appointments and coordinate transportation requests
• Scan and upload documents into residents' electronic medical records
• Assist with medical records requests and administrative paperwork
• Distribute pharmacy deliveries and medications to nursing staff as directed
• Maintain office supplies and assist with ordering needs
• Sort and distribute incoming mail and deliveries
• Assist residents returning from appointments by obtaining wheelchairs and providing direction to nursing staff
• Perform data entry, filing, copying, faxing, and other clerical duties
• Support the Administration, Nursing, Admissions, Social Services, and Therapy departments as needed
• Maintain confidentiality and comply with HIPAA regulations

Qualifications

• High school diploma or equivalent required
• Previous receptionist, administrative assistant, healthcare, or customer service experience preferred
• Strong communication and interpersonal skills
• Proficient with computers, Microsoft Office, and office equipment
• Ability to multitask and work in a fast-paced environment
• Strong organizational skills and attention to detail
• Professional appearance and demeanor
• Ability to work independently and as part of a team

Benefits

• Competitive hourly pay
• Supportive team environment
• Opportunity to work in a healthcare setting that makes a difference in the lives of residents

Skilled Nursing Facility

Company Description

Skilled Nursing Facility