Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a team in New Braunfels, Texas and oversee billing and payment activities with a strong focus on accuracy and follow-through. This position supports construction-related invoicing, account maintenance, and collections while helping keep customer balances current and documentation complete. The ideal candidate brings practical experience in receivables, strong attention to detail, and the ability to work effectively with internal teams and clients.

Responsibilities:
• Create and submit progress invoices and other customer billings, ensuring charges are supported by accurate project documentation.
• Oversee day-to-day receivables activity, including invoice processing, payment application, account updates, and collection efforts.
• Monitor contract amounts, approved changes, retained balances, and scheduled payment milestones tied to project work.
• Examine billing backup and contract details to confirm invoices align with customer requirements and agreed terms.
• Reconcile client accounts, research payment differences, and resolve short pays or disputed amounts in a timely manner.
• Communicate with customers regarding open balances and follow up consistently to support prompt payment.
• Maintain organized records for invoice status, aging trends, and collection notes to support visibility across accounts.
• Partner with project stakeholders, accounting personnel, and customers to address billing questions and payment concerns.
• Prepare aging analysis and assist with month-end tasks, reconciliations, reporting needs, and audit support.• At least 2 years of experience in accounts receivable, billing, or construction-related invoicing.
• Working knowledge of progress billing, retainage, change orders, and construction contract documentation.
• Experience managing collections, cash application, and customer account reconciliation.
• Proficiency with Microsoft Excel and familiarity with accounting or project billing software.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills for working with clients and internal teams.
• Experience with industry-standard billing documents such as G702 and G703 is preferred.
• Background in construction, engineering, or contracting environments is a plus.