Payroll Coordinator

Corporate Payroll Coordinator

Alamo Group Inc. is currently accepting applications to fill the position of Corporate Payroll Coordinator at its Corporate Headquarters in New Braunfels, TX.

The Corporate Payroll Coordinator will, under general supervision, coordinate and process payrolls, ensuring that all employees are timely and accurately paid. Acts as a liaison with facility payroll staff in answering questions, providing solutions and facilitating decision-making.

Founded in 1969, with its Corporate Headquarters in New Braunfels, TX, and 27 manufacturing locations in the U.S., Canada, England, France, The Netherlands, Australia, and Brazil, Alamo Group Inc. has been a leader in the design, manufacture, distribution, and service of high quality equipment for infrastructure maintenance, agriculture, and other applications. Seguin is located in South Central Texas along the Guadalupe River, a short distance from San Antonio, TX (25 miles), Austin, TX (50 miles), and many other small/mid-sized cities that offer a unique blend of cultural, entertainment, educational, and recreational activities.

Alamo Group offers competitive pay and a wide range of employee benefits including:

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Savings Program with a Company Match
• Profit Sharing
• Paid Vacation, Sick Leave, and Holidays
• Company Paid Short and Long-Term Disability Programs
• Wellness Programs
• Employee Assistance Programs
• Training and Development Programs
• Employee Tuition Reimbursement and Dependent Scholarship Programs
• And much more!

The Corporate Payroll Coordinator will:

• Coordinates the payroll functions of processing timecards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payrolls for assigned companies.
• Prioritizes and resolves complex payroll problems presented by Human Resources managers, payroll assistants, employees, or other outside representatives using knowledge of entire payroll function.
• Maintains the accuracy of the payroll system. Sets up earning, deduction and tax codes as needed and coordinates setups with payroll vendor.
• Determines the appropriate action to take upon finding discrepancies in pay data to ensure payroll accuracy. Import pay data files.
• Reviews the payroll accounting reconciliation (cash account). Researches outstanding items and makes correcting entries as needed. Reviews employee advances reconciliation.
• May back up system administrator for time and attendance module.
• Maintains attendance records and benefits accruals in timekeeping system.
• Organizes and implements time & attendance software for newly acquired companies.
• Administers wage garnishment process; Determines course of action to take upon receipt of a garnishment order, prepares garnishment answers and enters orders into payroll software, and prepares termination letters and other routine garnishment correspondence.
• Reconciles medical insurance invoices. Completes manual checks, wires, reversals, third party sick, and stop pays.
• Creates reports in time & attendance system for managers/supervisors or other facilities as needed
• Verifies accuracy of the monthly 401(k) plan employer match calculation.
• Loads 401(k) vendor file to payroll system weekly and monthly, reviews log file and resolves errors as necessary. Analyzes and maintains the accuracy of 401(k) loans and payoffs.
• Verifies the accuracy of state tax filings and Forms W-2, 941, and 940 filed by the third party vendor. Verifies accuracy of quarter summary.
• Participates in the development of new procedures and policies related to payroll operations.
• Maintains state tax and unemployment registrations with state agencies.
• Performs other related tasks and duties as assigned.

The ideal candidate should have/be:

• In-depth knowledge of payroll procedures and general industry accounting/business principles and practices associated with payroll processing.
• Knowledge and understanding of federal and state wage and garnishment laws and regulations along with federal, state and local income tax laws and regulations.
• Working knowledge of today's payroll processing software and systems (Ceridian and/or ADP preferred)
• Highly skilled and proficient with the use of personal computers; including MS Excel and spreadsheets, and other mainstream office software.
• Ability to review, analyze and validate pay data for accuracy and identify/make necessary adjustments or corrections.
• Ability to identify, research and resolve complex payroll issues/problems.
• Ability to communicate effectively, both verbally and in writing.
• Ability to prioritize work, meet deadlines and work under pressure to complete assignments.
• Ability to build and foster effective business relationships with customers, vendors and other departments within and across the organization.
• Ability to work irregular and/or extended hours as needed during peak times such as year-end, quarter-end, month-end, audits, etc.
• Demonstrated ability to exhibit and model Alamo Group's Core Competencies:
• Drive for improvement of team, division, and corporate goals and objectives through people.
• Ability to balance change and continually strive to improve business performance.
• The ability to design and implement strategies that maximize employees' potential and foster high ethical standards in meeting the team, division, and corporate objectives.
• The ability to explain, advocate, and express facts and ideas in a convincing manner, and negotiate with individuals and groups, both internally and externally.
• The ability to develop internal and external networks and identify issues that impact the work of the organization.
• Understands and interprets business financials and metrics, and utilizes latest business strategies.
• Focuses on outcomes and creates opportunities for success.
• Acquires and utilizes human, financial, material, and information resources effectively.
• The ability to make timely and effective decisions and produce results through planning and the implementation and the evaluation of business processes, metrics, systems, policies, and programs; stressing accountability and continuous improvement.

Education and Experience:

• Two (2) years of college or an Associate's degree in accounting, business or related field. Bachelor's degree and Certified Payroll Professional (CPP) is preferred;
• Three (3) to five (5) years of previous payroll experience; preferably in a multi-facility manufacturing environment;
• Previous experience processing payroll in ADP preferred;
• Or equivalent combination of education and experience.

Working Conditions:

Primarily in an office environment indoors with frequent sitting for extended periods of time. Occasional lifting up to 10 pounds, stooping, reaching, and bending. Some travel to unit companies.