Executive Assistant, Associate

Associate Executive Assistant – Purdue University, College of Science – Chemistry Purdue University’s Department of Chemistry is seeking a highly organized and collaborative Associate Executive Assistant to support senior leadership. This role plays a key part in ensuring the smooth coordination of administrative operations while serving as a trusted partner across the department and university. What You’ll Do You will provide high-level administrative support to an executive leader, helping to streamline communications, manage priorities, and support key initiatives. Responsibilities include: Managing complex calendars, scheduling meetings, and coordinating logistics Preparing and editing communications, reports, and presentations Serving as a liaison across internal offices and external partners Planning events and supporting special projects involving independent research and coordination Improving administrative processes to enhance efficiency and communication Key Qualifications Education and experience required: Requires a Bachelor’s degree in Communications, Business Administration, Management, or a related field Experience in a senior or lead administrative support role or equivalent experience An equivalent combination of education and experience may also be considered Skills Required Skilled in: Collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs Interpreting policies and procedures to proactively resolve issues Excellent written, verbal and interpersonal communication skills Strong organizational and time management skills and attention to detail Computer and related software skills: Word, Excel, PowerPoint, Outlook, Internet, etc. Ability to: Handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality Identify problems, generate ideas for improvement, and implement or recommend solutions Use discretion and independent judgement to make sound decisions balancing facts, priorities, and possible outcomes Use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others Additional Information Purdue University will not sponsor employment authorization for this position. A background check will be required for employment in this position. FLSA: Exempt (Not Eligible for Overtime). Retirement Eligibility: Defined Contribution Waiting Period. Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days. Equal Opportunity Employer Purdue University is an EOE employer. #J-18808-Ljbffr