Facilities Coordinator

Job Description

Job Description

Job Title: Facilities Coordinator - Miami, FL

Job Description

The Facilities Coordinator supports the smooth operation of building services by managing work orders, coordinating with vendors and facilities staff, and delivering a high level of customer service within a fast-paced environment. This role uses a Computerized Maintenance Management System (CMMS) and intermediate Excel skills to track, update, and close work orders while ensuring minimal disruption to the client environment. The Facilities Coordinator acts as a key point of contact for service requests, assists with access badging processes, and continuously seeks ways to improve processes, systems, and overall client satisfaction.

Responsibilities

• Use the Computerized Maintenance Management System (CMMS) to create, update, and maintain work orders in coordination with technical staff, vendors, and other service providers.
• Support the full lifecycle of work orders, including completion, closeout, and obtaining customer acknowledgement of fulfillment.
• Assist with the badging process and other process-oriented administrative tasks related to building access and services.
• Ensure timely and accurate follow-up with customers to confirm service delivery and satisfaction.
• Provide clear direction and information to vendors, facilities staff, and service providers to ensure coordinated execution of work with minimal disruption to the client environment.
• Lend assistance with all building services as needed, including facilities maintenance and related support activities.
• Act collaboratively with internal teams and external partners to solve problems and address spontaneous or unique situations.
• Demonstrate leadership, responsiveness, and creativity in identifying and implementing solutions for service delivery challenges.
• Ensure the delivery of committed services and help maintain high levels of overall client satisfaction.
• Continuously seek opportunities to improve processes, systems, and customer experience within the facilities function.
• Maintain accurate records, documentation, and tracking of facilities activities using CMMS and Excel.
• Exhibit superior customer service and professionalism in all interactions, even under stressful or time-constrained conditions.

Essential Skills

• Experience using a Computerized Maintenance Management System (CMMS) to create and manage work orders.
• Intermediate proficiency in Microsoft Excel for tracking, reporting, and data management.
• Strong customer service orientation with the ability to deliver a high level of service consistently.
• Ability to maintain professionalism and composure at all times, including under stressful situations.
• Ability to plan, prioritize, and manage work effectively under time constraints.
• Ability to multitask and work independently without direct supervision.
• Strong organizational skills with a collaborative working style.
• Proven track record of initiative, integrity, and sound judgment.
• Highly collaborative approach with strong interpersonal skills to work effectively with vendors, staff, and customers.
• Excellent verbal and written communication skills with the ability to communicate clearly and professionally.
• Knowledge or experience related to facilities maintenance, HVAC, facility management, or vendor management.

Additional Skills & Qualifications

• High school education required; an undergraduate degree is preferred.
• Familiarity with Corrigo or similar CMMS platforms is a plus.
• Experience coordinating building services and working with multiple vendors and service providers.
• Exposure to facilities operations, including maintenance coordination and building services support.

Work Environment

This role is based on-site in a facilities environment in Miami, FL, supporting building operations and services. The Facilities Coordinator works closely with facilities staff, vendors, and service providers to ensure that maintenance activities and building services run smoothly with minimal disruption to occupants. The position involves regular use of a Computerized Maintenance Management System (such as Corrigo) and Microsoft Excel to manage work orders and track activities. The work environment can be fast-paced and may involve responding to urgent or unplanned issues, requiring professionalism, adaptability, and strong communication at all times.

This is a Contract position based out of Miami, FL.

The pay range for this position is $17.00 - $17.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Miami,FL.

This position is anticipated to close on Jun 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.