Senior Staff Assistant

Posting Details

Position Information


About Buffalo State


Buffalo State is one of the largest comprehensive schools in the State University of New York system. As a civically minded, urban-engaged campus community located in the city's cultural corridor, Buffalo State prides itself as having smaller learning environments coupled with larger university opportunities. Boasting a diverse and inclusive campus, Buffalo State is committed to the intellectual, personal, and professional growth of its students, faculty, staff, and alumni. The school's mission is to deliver a broad array of high-quality and distinctive academic programs infused with diversity, creativity, and hands-on learning opportunities for hardworking students who seek a personalized and affordable education that engages their minds and advances their careers. Buffalo State is dedicated to excellence in teaching, research, service, scholarship, creative activity, and cultural enrichment. With degree programs in education, the arts, science, arts and humanities, and professional studies, each year over 6,000 students choose Buffalo State. Buffalo State welcomes applicants who are committed to helping us fulfill our mission.

Faculty/Professional
Professional


Department
Facilities Office


Local Title
Manager of Facilities Business Operations


Budget Title
Senior Staff Assistant


Rank
SL-3


Line Number
21778


Salary Range
$57,151 - $70,000


FTE
Full-Time


Bargaining Unit
UUP


PRODiG+ Position
No


Executive Position
No


FLSA
Exempt


Department Website

Brief Job Description


Internal applications will be given priority consideration for the position of Manager of Facilities Business Operations.

This position supports the AVP for Facilities & Planning by overseeing procurement activities, contract management, and departmental financial analysis. It manages purchasing for materials and service contracts, tracks spending, and identifies opportunities for cost savings and operational efficiencies. The role also provides supervisory oversight for key operational areas, ensuring that procurement decisions align with departmental needs and budget priorities.

Required Qualifications

• Bachelor's degree in related field (Business Administration/Management, Finance, Economics, or Information Systems) or equivalent combination of education and experience
• Experience and strong knowledge in procurement processes, vendor negotiations, purchasing, or contract management
• Experience with financial analysis, budgeting, or expense monitoring
• Experience working in facilities, operations, or related service environments
• Demonstrated ability to work collaboratively and communicate effectively across departments and manage vendor relationships; able to convey technical and non-technical information
• Supervisory or team lead experience
• Physical ability to sit or stand for extended periods of time, capable of lifting 50 pounds, able to work in varied indoor and outdoor environments
• Ability to analyze financial data, monitor spending trends, and identify cost saving opportunities
• Proficiency in budget tracking, financial reporting, and preparing analysis for leadership
• Understanding of facilities operations to support informed purchasing and contract decisions
• Strong organizational and problem-solving skills
• Ability to manage multiple priorities, meet deadlines and timelines
• Be adaptable and comfortable working in a traditionally hands on, field focused environment where communication styles may be direct

Preferred Qualifications

Anticipated Date of Hire
06/29/2026


Priority Review Date
05/26/2026


Application Deadline Date

Open Until Filled
Yes


Special Instructions to Applicant

Contact Person


Kaitlin Burns

Contact Email
View email address on click.appcast.io


Contact Fax

Quick Link for Direct Access to Posting




Equal Employment Opportunity/Affirmative Action Employer


Buffalo State is an affirmative action/equal opportunity institution that subscribes to all federal, state, and SUNY legal requirements and does not discriminate against applicants, students, or employees on the basis of race, sex, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status (Nondiscrimination Notice). Any violation of this policy should be reported to the Equity and Diversity Office, Cleveland Hall 415, View phone number on click.appcast.io. Buffalo State is a VEVRAA Federal Contractor. If you have any questions, please contact Jamie Warnes at View email address on click.appcast.io or call View phone number on click.appcast.io.

Background Investigation Statement


All applicants are subject to a pre-employment background investigation. Our Pre-Employment Background Screening Policy is available at

Clery Statement


Applicants interested in positions may access the Annual Security Report (ASR) for SUNY Buffalo State at The ASR contains information on campus security policies and certain campus crime statistics. Crime statistics are reported in accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. Applicants may request a hard copy of the ASR by contacting the SUNY Buffalo State University Police Department at View phone number on click.appcast.io.

New York State Executive Order 161


Pursuant to Executive Order 161 , no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at View phone number on click.appcast.io or via email at View email address on click.appcast.io . Further restrictions on using salary information in the hiring process appear in Labor Law §194-a .