Executive Assistant

About the role We are hiring an executive administrative assistant to support the CEO of a California engineering and construction company, and to keep active projects organized before problems reach the executive. The work is remote / hybrid working on location 3 days per week. On location is in Oceanside, San Diego. You will manage the calendar, correspondence, and project paperwork, and you will maintain a clear view of each live project: what is due, who owns it, what is on schedule, what isn't, and what needs a decision. The project work is coordination and early warning. You will be working with the team leads.

Responsibilities Manage the executive calendar, including client, vendor, and internal meetings Prepare meeting materials and follow up on open items Draft and proof correspondence and internal summaries Maintain project files, contracts, permits, and warranty documents Track invoices, deposits, and routine vendor follow-up Serve as a reliable point of contact when the executive is in the field Keep a clear record of open items and close them without a daily prompt Requirements

Professional written and spoken English Spanish fluency is preferred but not required Three or more years supporting an executive, founder, or small-business owner, preferably a U.S. engineering or construction company Proficiency with Microsoft 365, and with spreadsheets Reliable home office, video presence, and high speed internet Ability to handle confidential client and financial information Ability to work 8:30 a.m.–5:00 p.m. Pacific, Monday through Friday

Preferred qualifications Experience in construction, real estate, civil engineering, architecture, or a related professional service Familiarity with permitting, contracts, or client billing Prior work with a U.S. founder or executive team Benefits Full benefits package. PTO, full medical, employee discount on primary residence (tenure required), profit share (tenure required).