Marketing and Administrative Assistant

Job Description

Job Description

About Us

Park Coastal Surveying, LLC is a full-service Surveying and Mapping firm providing professional land and hydrographic surveying services throughout the State of Florida. Our clients include federal, state, and local government agencies, engineering firms, contractors, developers, and private clients. We are committed to delivering accurate, reliable, and high-quality surveying solutions where precision is our specialty.

As a growing, team-oriented company, we value professionalism, initiative, and employees who are willing to contribute wherever needed to help our team succeed.

Position Summary

Park Coastal Surveying is seeking a motivated and detail-oriented Marketing & Office Assistant to join our team. This position plays a key role in supporting our marketing, procurement, administrative, and accounting functions while assisting with the day-to-day operations of the office.

The ideal candidate is highly organized, possesses excellent communication skills, and thrives in a fast-paced environment. This individual should be comfortable managing multiple priorities, learning new processes, and representing the company professionally with clients, vendors, and government agencies.

Responsibilities

• Research and pursue procurement opportunities with local, state, and federal government agencies, as well as private-sector clients.
• Prepare, edit, and maintain proposals, qualifications packages, capability statements, and marketing materials.
• Draft professional correspondence, reports, letters, and other business documents.
• Respond to inquiries while maintaining knowledge of company procedures and services.
• Maintain confidentiality of sensitive company and personnel information.
• Prepare and process invoices, receipts, billing documents, statements, and related administrative records.
• Develop and maintain organized digital and physical filing systems.
• Coordinate with vendors and service providers as needed.
• Edit and proofread documents prepared by other team members for accuracy and professionalism.
• Assist management with special projects and day-to-day administrative support.
• Perform general office duties to ensure efficient daily operations.
• Support marketing initiatives, business development efforts, and company outreach.
• Organize company events and sponsorships.

Qualifications

• Previous experience in office administration, marketing, business development, procurement, or a related field preferred.
• Strong organizational and time-management skills with the ability to prioritize multiple projects.
• Excellent written and verbal communication skills.
• Exceptional attention to detail and accuracy.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Experience using Adobe Acrobat Pro and navigating online procurement and government bidding portals is a plus.
• Ability to work independently while also contributing as part of a collaborative team.
• Be able to navigate and understand social media such as Facebook and LinkedIn. 
• Professional demeanor with excellent customer service skills.
• Willingness to learn and adapt in a dynamic, small-business environment.
• Preferably be a notary public or be willing to obtain. 

What We're Looking For

We are a small but growing company where every team member plays an important role. We're looking for someone who is proactive, dependable, and willing to roll up their sleeves to help wherever needed. If you enjoy a variety of responsibilities, take pride in producing quality work, and want to be part of a close-knit team, we'd love to hear from you.

Pay is based on Experience.

We are a full-service Surveying and Mapping Company. We have projects all over the state of Florida and have clients ranging from government to private. We pride ourselves in providing quality surveying services where precision is our specialty.

Company Description

We are a full-service Surveying and Mapping Company. We have projects all over the state of Florida and have clients ranging from government to private. We pride ourselves in providing quality surveying services where precision is our specialty.