Construction Associate Project Manager

Job Description

Job Description

Project Support + Office Administration

• Prepare, log, and track submittals, RFIs, change orders, and daily reports

• Maintain project documentation via Google Drive, Slack, WhatsApp

• Coordinate tenant access and unit scheduling with property management and resident services

• Work with warehouse to track material allocation across active sites

• Pull field data from foremen and keep production and job cost trackers current

• Assist with permit filings, certificates of insurance, and subcontractor onboarding and compliance

• Assemble project closeout packages

• Sit in on owner, GC, and subcontractor meetings; take and distribute notes and action items

• Manage general company correspondence, phones, mail, and filing

• Support AP/AR: vendor invoices, purchase orders, and billing packages in QuickBooks

• Assist with weekly timesheet review and certified payroll documentation

• Maintain insurance certificates, licenses, registrations, and renewal calendars

• Help maintain and update company SOPs as processes change

Required

• 2+ years in construction administration, project coordination, or a comparable operations role

• Strong writing and organization; able to a follow-up list without being reminded

• Comfortable with spreadsheets — formulas, filters, and structured tracking, not just data entry

• Able to hold your own on the phone with vendors, GCs, property managers, and residents

• Reliable, discreet, and steady in a fast-moving environment

• Authorized to work in the US; able to commute

Preferred

• Experience with affordable or public housing work (PACT/NYCHA, HPD, HCR, HDC)

• Familiarity with prevailing wage and certified payroll

• Experience with Procore, CompanyCam, Siteline, or similar

• QuickBooks experience

• Bilingual English/Spanish

• Interest in HVAC, ventilation, or indoor air quality