Staff Accountant
Ledgent
Staff Accountant - Accounts Receivable & Cash Department: Finance & Accounting
Reports To: Senior Accountant
System: ERP System
FLSA Status: Exempt
Position Summary The Staff Accountant - AR & Cash is a hands-on individual contributor responsible for managing the full accounts receivable and cash reconciliation functions within the organization's ERP system. This role owns the entire order-to-cash cycle-from invoice generation through cash application and bank reconciliation-while developing the accounting skills necessary for future advancement into a Senior Accountant role. This is an excellent opportunity for an early-career accountant seeking broad ERP and accounting experience in a dynamic and growing environment.
Core Responsibilities Accounts Receivable - Full Cycle
Reports To: Senior Accountant
System: ERP System
FLSA Status: Exempt
Position Summary The Staff Accountant - AR & Cash is a hands-on individual contributor responsible for managing the full accounts receivable and cash reconciliation functions within the organization's ERP system. This role owns the entire order-to-cash cycle-from invoice generation through cash application and bank reconciliation-while developing the accounting skills necessary for future advancement into a Senior Accountant role. This is an excellent opportunity for an early-career accountant seeking broad ERP and accounting experience in a dynamic and growing environment.
Core Responsibilities Accounts Receivable - Full Cycle
- Generate and distribute customer invoices following shipment of goods, ensuring accuracy against sales orders, shipping documentation, and purchase orders.
- Process credit memos, return authorizations, and billing adjustments as needed.
- Ensure proper general ledger coding, tax treatment, and customer-specific pricing on all invoices.
- Monitor accounts receivable aging reports and follow up on past-due balances via phone and email.
- Document collection activities and customer communications within the ERP system.
- Coordinate customer credit holds and releases with management.
- Set up and maintain customer records, including billing addresses, payment terms, and tax exemption certificates.
- Investigate and resolve invoice discrepancies related to pricing, quantities, or shipping issues through cross-functional collaboration.
- Post customer payments daily, including checks, ACH payments, wire transfers, and credit card transactions.
- Apply payments accurately to open invoices and resolve partial payments, short payments, and unapplied cash.
- Process and document customer deductions and disputes.
- Reconcile daily cash receipts to bank deposits.
- Record miscellaneous cash receipts, including refunds and other deposits.
- Perform monthly bank reconciliations for assigned bank accounts.
- Match cleared transactions to bank statement activity and resolve timing differences and exceptions.
- Record bank-related adjustments such as fees, NSF checks, merchant fees, and interest income.
- Reconcile cash management subledgers to general ledger cash accounts monthly.
- Escalate unresolved reconciliation items within the close period as appropriate.
- Assist with daily cash position reporting to support cash flow visibility.
- Reconcile the AR subledger to the general ledger each month and resolve variances.
- Prepare and post journal entries related to accounts receivable activities, including bad debt expense and write-offs.
- Maintain the allowance for doubtful accounts schedule and aging analysis.
- Complete assigned AR and cash-related close tasks according to established deadlines.
- Prepare AR aging reports and bank reconciliation summaries for management review.
- Verify appropriate sales tax application on customer invoices.
- Maintain customer tax exemption certificates and related records.
- Support sales tax reconciliations and filing preparation as needed.
- Maintain organized records of invoices, remittance advice, bank statements, and customer communications.
- Document accounts receivable and cash management procedures.
- Support internal and external audits by providing transaction details and reconciliations.
- Identify process improvements and workflow efficiencies.
- Bachelor's degree in Accounting or Finance required.
- 1-3 years of accounting or accounts receivable experience; strong internship experience may be considered in lieu of professional experience.
- Experience with an ERP system preferred; ability to quickly learn and become proficient in new systems required.
- Basic understanding of GAAP, including receivables, cash accounting, and revenue recognition principles.
- Ability to independently manage processes in a collaborative team environment.
- Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and reconciliation schedules.
- Experience with accounts receivable, cash application, and bank reconciliation processes.
- Familiarity with journal entries, general ledger reconciliations, and month-end close activities.
- Strong attention to detail and organizational skills.
- Ability to manage competing priorities and meet deadlines.
- Effective communication skills with both customers and internal stakeholders.
- Comfortable working in a growing organization with evolving processes.
- Interest in pursuing CPA or CMA certification is preferred.
Vacancy posted 1 day ago
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