Staffing Coordinator- New Brunswick, NJ

Job Description

Job Description

Bilingual Staffing Coordinator – New Brunswick, NJ

Salary: $42,000/year

Schedule: Monday–Friday | 7:00 AM – 4:00 PM or 8:00 AM – 5:00 PM (occasional weekends)

We are seeking a Bilingual Staffing Coordinator to join our New Brunswick branch office. This internal, office-based role supports recruiting, onboarding, employee coordination, and daily branch operations while working closely with clients, applicants, and employees in a fast-paced environment.

As the first point of contact for our branch, you will play an important role in creating a positive experience for candidates and employees while ensuring accurate onboarding, recordkeeping, and administrative support.

Responsibilities:

• Professionally greet applicants, employees, and visitors while managing incoming calls
• Administer employment applications and guide candidates through the onboarding process
• Review applications and hiring documentation for accuracy and completeness
• Complete new hire processing, including I-9s, W-4s, direct deposit information, and other required employment documents
• Send and manage employee communications through text messaging platforms and other communication tools
• Create employee badge numbers and complete new hire registrations in company systems
• Maintain accurate employee records and update information in internal HRIS and staffing systems
• Conduct basic and advanced interviews and ensure all onboarding requirements are completed
• Organize and maintain electronic and physical employee files
• Assist with recruiting efforts through job postings, outbound calls, text messaging, referrals, and candidate sourcing
• Maintain candidate records, schedules, and documentation in internal systems and Microsoft Excel
• Order and maintain office supplies while adhering to branch budgets
• Visit client sites as needed to support employees and maintain strong client relationships
• Support team recruiting and placement goals while providing exceptional customer service

Qualifications:

• 1–2 years of customer service, administrative, staffing, recruiting, or office experience
• Bilingual English/Spanish required
• Strong computer skills, including Microsoft Excel and Outlook
• Excellent communication and customer service skills
• Organized, detail-oriented, and able to multitask in a fast-paced environment
• Ability to handle confidential information with professionalism
• Team player with a positive attitude
• Must be authorized to work in the U.S.
• Preferred: Live within 25 miles of New Brunswick

Why Join Us?

• Supportive team environment
• Opportunity for professional growth and advancement
• Help people find jobs and support local businesses
• Established company with over 30 years of staffing industry experience
• Comprehensive benefits package, including Medical, Dental, Vision, Life Insurance, and Employee Assistance Program (EAP)
• Paid vacation, sick time, and company holidays

Apply today to join our team!

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