Office Supervisor
University of Maryland Faculty Physicians
Administrative Support Coordinator
Coordinates and directs administrative support for the office. May support management with advanced administrative support. Performs a variety of administrative/supervisory duties, such as assigning work to other clerical employees, interpreting policies, and maintaining reports to ensure the smooth daily operations of the office. Requires a thorough working knowledge of company policies and practices. Exhibits professionalism and trustworthiness, and handle confidential and sensitive information; and other duties as assigned.
Essential Functions
- Oversees and creates daily office operations to ensure and create efficient productive operation.
- Assists in developing and implementing short-and long-term work plans and objectives for clerical functions.
- Assists in understanding/implementing clinic policies and procedures.
- Develops guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. Ensures that office is staffed appropriately.
- Helps establish deadlines for work assignment and completion.
- Identifies, analyzes, and resolves work problems in a timely manner to ensure that issues do not escalate and/or disrupt office operation.
- Assists in the recruiting, hiring, orientation, development, and evaluation of clerical staff.
- Oversees office payroll and leave records to insure compliance with all FPI policies and procedures and compliance with state and federal guidelines.
- Oversees and approves office supply inventory to eliminate waste, ensures that mail is opened and processed; offices are opened and closed according to procedures.
Education and/or Experience * Bachelor's degree from four-year college or university * Three to five years related experience and/or training; or equivalent combination of education and experience * Accurate typing and data entry skills * Excellent organization skills * Working knowledge of software used by department * Advanced proficiency in MS Office (Word/Excel/PowerPoint/Outlook) is a must. Working knowledge of internet research tools * Excellent interpersonal skills * Knowledge of general customer service practices * Attention to details * Self-starter and ability to work independently in a dynamic and rapid changing environment
Vacancy posted 3 days ago
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