Administrative Assistant

Join Our Team as an Administrative Assistant

ScottMadden is seeking a confident and collaborative administrative assistant to provide administrative support to assigned partners and internal teams, helping coordinate day-to-day activities and keeping operations running smoothly. This role is ideal for someone who is organized, dependable, and brings a positive, team-oriented attitude to every interaction. If you enjoy supporting others while managing a variety of administrative responsibilities, this opportunity is for you.

The ideal candidates will be located near our Raleigh, NC or Framingham, MA office, as Administrative Assistants are expected to work from the office at least two days a week and remotely the balance of the week.

What You'll Do

As an administrative assistant, you will support multiple partners and be part of a strong administrative support team.

Responsibilities include:

• Providing day-to-day administrative support to assigned partners and internal teams, including calendar management, meeting coordination, and fulfillment of relevant requests.
• Preparing and reconciling detailed, travel-intensive expense reports with a high degree of accuracy, ensuring compliance with company policies and strict submission deadlines.
• Preparing, formatting, editing, and proofreading presentations, reports, spreadsheets, client deliverables, and other business documents using firm templates and style standards.
• Supporting project closeout and client data retention activities, ensuring files and documentation are handled securely and in accordance with firm policies.
• Coordinating travel arrangements for client/project-related, business development, training, and conference-related activities.
• Coordinating internal and external meetings, working with outside vendors as needed, including scheduling, agenda and material preparation, conference room reservations, meal selection, and audio/visual support.
• Organizing and maintaining files, records, and administrative documentation within cloud-based collaboration and document management systems.
• Coordinating office supply inventory and ordering for assigned office locations and serving as a liaison with vendors and service providers to support efficient office operations.
• Tracking deadlines, approvals, action items, and recurring administrative activities to support timely completion of work.
• Assisting with planning and coordination of team meetings, training sessions, leadership meetings, onboarding activities, and departmental events.
• Serving as a point of contact for routine administrative matters and supporting routine communications with internal teams, vendors, clients, and other stakeholders as needed.
• Supporting established administrative processes to improve organization and workflow efficiency.

Who We're Looking For

The ideal candidate is:

• Skilled at building strong relationships and fostering a welcoming, positive environment.
• Collaborative and team-oriented, yet also an independent thinker.
• A dependable and organized team player with strong problem-solving and communication skills.
• Highly organized, with the ability to manage competing deadlines.
• Detail-oriented, thorough, and reliable.
• Tech-savvy and comfortable navigating business applications.
• Discreet and trustworthy in handling confidential information.

Qualifications

• High school diploma required, bachelor's degree preferred.
• Three to five years of experience as administrative support in a professional services or corporate environment
• Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint); experience with Microsoft Dynamics 365 preferred.

About ScottMadden

ScottMadden is a general management consulting firm with three main practice areas - Energy, Corporate & Shared Services, and Enterprise & Specialized Services. We work with forward-thinking clients across a wide variety of business units and functions, including human capital management, finance and accounting, supply chain, and more. Our industry focus is also expansive. In addition to energy, we work in health care, higher education, technology, communications, manufacturing, consumer products, and professional services, among others.

Our Culture

ScottMadden is an inclusive, tight-knit community of professionals where both collaboration and individual performance are rewarded. Initiative and creativity are recognized and valued. Our culture is both collegial and entrepreneurial. Employees build relationships that extend beyond the office and are always willing to help one another. Feedback is provided frequently, with structured review processes annually. ScottMadden is a place where you can grow your career and make an impact.

Our Benefits

• Competitive benefits package, including 401(k) profit sharing
• Low-cost health coverage
• Sixteen weeks of parental leave after one year of service

Work Authorization Requirement

Candidates must be legally authorized to work in the United States without the need for sponsorship now or in the future, as ScottMadden does not provide visa sponsorship.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

After you submit your application, you will receive an email from Criteria Corporation with a link to short assessment. Please check your spam folder if you do not see it, as we will not consider applicants that have not completed the assessment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.