Senior Accounting Specialist

Accounts Payable and Accounts Receivable Position

This is a highly responsible position that is responsible for the day-to-day functions of Accounts Payable and Accounts Receivable financial information. This position reports to the Fiscal Operations Supervisor.

Examples of Duties

ESSENTIAL DUTIES AND RESPONSIBILITIES

• May perform either/both the Accounts Payable and Accounts Receivable daily activity to ensure that work gets completed.
• Assists in processing invoices for payment. Assist with daily accounts receivable work-receipting/invoicing.
• Provide assistance and guidance to staff, other departments and general public with questions pertaining to accounts receivable and accounts payable related items, including vendor updates, policy changes, etc.
• Reconcile Accounts Payable and Accounts Receivable general ledger accounts monthly with subsidiary reports.
• Assists in training staff, including cross-training as needs arise and job functions change.
• Assists in determining appropriate work flow to ensure audit compliance pertaining to separation of duties.

Perform any other related duties as required or assigned.

Minimum Qualifications

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. EDUCATION AND EXPERIENCE

• High School Diploma or GED
• Graduation from an accredited college or university with an associate's degree in business or accounting
• Two years of responsible accounting experience preferably in the accounts payable and/or accounts receivable areas.
• Must possess advanced computer skills.
• An equivalent combination of education and experience may be considered.

• Must possess a valid Florida Driver's License with an acceptable driving record.

Supplemental Information

RESPONSIBILITY FOR FUNDS, PROPERTY and EQUIPMENT Annual Budget: $ SUPERVISORY RESPONSIBILITIES This position will directly supervise N/A employees. This position may indirectly supervise N/A employees. If applicable, supervisory responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; appraising performance, rewarding and disciplining employees; addressing complaints and resolving problems. ANALYTICAL ABILITY / PROBLEM SOLVING MODERATELY REPETITIVE. Activities with slight variation using a definite set of processes or directions with some degree of supervision. PLANNING With regard to general assignments in planning time, method, manner and/or sequence of performance of own work. CONSIDERABLE RESPONSIBILITY; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation. DECISION MAKING Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY; Performs work operations which permit opportunity for decision-making of major importance. COMMUNICATION SKILLS Ability to read and understand simple instructions, short correspondence, notes, letters and memos. MATHEMATICAL SKILLS Ability to add, subtract, multiply and divide numbers. Ability to perform these mathematical skills using money and other forms of measurement. CRITICAL THINKING SKILLS Ability to use common sense understanding in order to carry out simple multi-step instructions. Ability to deal with standardized situations with limited variables. SUPERVISION RECEIVED Under direction where a definite objective is set up and the employee PLANS AND ARRANGES OWN WORK, referring only unusual cases to supervisor. MENTAL DEMAND MODERATE; Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; intermittent directed thinking to determine or select materials, equipment or operations. USE OF MACHINES, EQUIPMENT AND/OR COMPUTER Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.) ACCURACY Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time. PUBLIC CONTACT Frequent contacts with general public, patrons, or other outside representatives, wherein the manner of handling these contacts has a bearing on the organization's position and operation. EMPLOYEE CONTACT Contacts of considerable importance within the department or office. Requires tact in discussing problems and presenting data and making recommendations.

Benefits

The City of Ocala provides a competitive, comprehensive benefit package for all full-time employees.

Health Insurance

We offer both single and family coverage, for employees working 30 or more hours per week.

Dental Insurance

For full time employees, we offer both single and family dental coverage.

Vision Insurance

For full time employees, we offer both single and family vision coverage.

Life Insurance

For full time employees, the City of Ocala provides Basic Life and Accidental Death and Dismemberments policies as an employer paid benefit. Employees can opt for additional coverage such as supplemental voluntary life, spouse life, dependent life, and child life.

Short Term and Long Term Disability

Offered to full time employees, STD and LTD coverages are income replacement benefits that assist policyholders who are unable to work for an extended period of time due to sickness or accidental injury.

Medical FSA (Flexible Spending Account) and Dependent Care FSA

Flexible spending accounts allow employees to pay out-of-pocket medical, dental, vision, and dependent care expenses using pre-tax dollars.

Pet Insurance

We also offer special pet insurance for your pets in the case of illness or accidents, as well as preventative care.

Employee Health & Wellness Center

The City of Ocala offers the use of the City Clinic for those employees, and covered dependents over the age of 8, which have elected one of our health insurance plans. Services offered by the City Clinic include primary care, chronic disease management, labs, x-rays, and wellness coaching.

Voluntary Cancer Insurance

For full time employees, the cancer insurance policy can help provide security if you, or a covered dependent, suddenly become diagnosed with cancer.

Supplemental Critical Care Insurance

Our full time employees have the option of electing critical care insurance that is available to help with medical expenses that could arise from things such as a heart attack or stroke.

Supplemental Accident Insurance

Also available to full time employees, is our Accident Coverage. This supplemental plan can be used to help with expenses like MRI's, physical therapy, and hospital admission.

Legal Plan Insurance

Full time employees can have access to local attorneys for a monthly fee and receive discounts on services such as legal consultation, wills, traffic violations and the purchase or sale of your home. The carrier also has a separate policy assisting with the matter of identity theft and social media monitoring.

Deferred Compensation Plan

Deferred compensation is available to all full-time employees at the time of employment. This benefit allows the employee to defer income without paying taxes until money is withdrawn. Current plan is administered through MissionSquare.

Direct Deposit

Direct deposit automatically deposits your net pay each pay period to your checking or savings account at your own financial institution. Direct deposit is a condition of employment for a person hired by the City.

Each pay period the employee receives an earnings statement showing gross pay, taxes, other deductions, accruals and net pay. Enrollment forms are available at Human Resources or Payroll.

Discounts - Theme Park

Discounts are available to all non-temporary employees at the time of employment.

Employee Assistance Program (EAP)

The Employee Assistance Program is available to all full-time employees and members of your household as an employer paid benefit. The EAP offers emotional wellbeing support in the form as counseling sessions and all sessions are confidential. The EAP also provides daily life assistance, legal services, and financial services.

Holidays and Paid Time off

The City provides paid holidays and paid time off for full-time employees. Refer to the Employee Handbook for details.

Retirement Plan

All full-time employees hired after 10/01/2013