Planning Administrator, The Department at Hudson's

Planning & Design Administrator, The Department at Hudson's Department: The Department 800431 Employment Type: Full Time Location: The Department Reporting To: Alyssa Pinson Description Reporting to the Hospitality Manager, the Planning and Design Administrator is a hybrid role responsible for the seamless facilitation of event logistics and the elevated visual curation of our luxury event space. This position bridges the gap between administrative planning and on-site aesthetic execution—ensuring every buffet, plated dinner, and corporate event is both operationally sound and visually cohesive. Responsibilities Logistical Facilitation: Manage the completion of the Dry Goods administrative process, operational pull sheets, and planning of equipment usage for all assigned events. Design & Aesthetic Curation: Coordinate food vessels and custom disposables with the necessary teams based on service level and design; conceptualize and build layouts for food and beverage stations to ensure a high-end, cohesive look. Visual Communication: Type and print all guest-facing collateral, including custom food labels, tasting menus, and directional signage, that align with the Brand Manager standards. Visual Communication: Type and print all guest-facing collateral, including custom food labels, tasting menus, and directional signage, and station signage that align with the venue’s luxury branding with the Brand Manager standards. Event Coordination: Act as the integral link between the Event Producers and the operations team to communicate event changes (guest counts, menu updates, etc.) and ensure paperwork is updated in real-time. Inventory Management: Conduct monthly inventories of special-order vessels and design elements to ensure the sales and operations teams have accurate resources. Production Excellence: Follow strict production timelines and expectations while constantly striving to improve operational standards and the "Hudson’s" guest experience. Collaborative Support: Partner closely with the Hospitality Manager to troubleshoot issues before they evolve and provide timely status updates on all planning phases. Performs other related duties as assigned. Ingredients for Thriving Education: Bachelor’s degree in business, Hospitality Management, or equivalent industry experience preferred. Experience: 2+ years in hospitality or food service, with a strong background in administrative support and customer service. Technical Skills: Proficiency in Microsoft Office Suite (Excel is a must); ability to create or learn digital station layouts and design tools. Savor the Benefits Health Coverage – Medical, Dental and Vision Voluntary Life/AD&D, Short-Term and Long-Term Disability, Critical Illness 401(k) Paid Time Off Wellness Programs Additional Perks To see a summary of current benefits, please visit #J-18808-Ljbffr Continental Services