Manager of Capital - NYC

Job Description

Job Description

Be Part of a Team That Truly Makes a Difference

At Surgical Solutions, a healthcare solutions company specializing in mission-critical support for hospital operating rooms and sterile processing departments, we’re driven by a simple but powerful mission: to improve the lives of the patients and healthcare teams we serve. Joining us means more than just a job — it’s about being part of a supportive, innovative culture where your work matters. Here, you’ll grow, collaborate, and help create better outcomes every day. If you’re looking for a place that values your passion and purpose, Surgical Solutions is ready for you.

The Manager of Capital oversees the management, tracking, and optimization of Surgical Solutions’ capital equipment  across all NYC client facilities . This role is responsible for inventory accuracy, equipment movement, repair coordination, vendor relationships, KPI tracking, and cost-saving initiatives. The ideal candidate has strong analytical skills, knowledge of surgical and endoscopic equipment, and a collaborative, solutions-focused approach. This role supports operational efficiency and ensures equipment availability across the organization.

Duties & Responsibilities:

Inventory Management

• Maintain accurate, up-to-date records of all capital equipment across multiple facilities.
• Track equipment usage, depreciation, and lifecycle to support procurement and replacement planning.
• Coordinate movement of equipment between sites to optimize utilization and meet operational needs.
• Maintain detailed documentation of equipment status, service history, and location changes.
• Use Excel and other tools to organize data, analyze trends, and support reporting.
• Lead quarterly inventory audits across all sites.

Repair & Maintenance Oversight

• Manage repair processes to ensure timely service and minimal equipment downtime.
• Coordinate with repair vendors to initiate service, monitor progress, and ensure timely communication.
• Track service histories to identify recurring issues and support preventative maintenance plans.
• Ensure availability and management of loaner equipment during repair periods.
• Collaborate with manufacturers to resolve warranty issues and facilitate cost-effective repairs or replacements.

Vendor & Contract Management

• Work with vendors to ensure compliance with contract terms and service-level agreements.
• Assist in negotiating pricing, warranties, and service agreements to support cost savings.
• Help develop and manage vendor contracts associated with capital equipment services.

KPI Tracking & Reporting

• Develop and monitor KPIs related to utilization, downtime, repair costs, and service performance.
• Analyze equipment data to identify trends and support strategic planning.
• Prepare and distribute regular performance, cost, and utilization reports.

Process Improvement & Compliance

• Identify and implement improvements to inventory tracking and equipment maintenance processes.
• Ensure compliance with internal policies, regulatory requirements, and safety standards.

Cross-Functional Collaboration

• Partner with Operations, Finance, Procurement, and Clinical teams to align equipment strategies with organizational goals.
• Support capital planning and budgeting efforts with data-driven recommendations.

Work Environment:

• Hospitals operate 24/7 and involve fast-paced environments with exposure to bloodborne pathogens, chemical disinfectants, and infectious materials.
• Must be able to wear required PPE (eye protection, gloves, shoe covers, head covering, gown).
• Approximately 20% home office / 80% travel for on-site audits, evaluations, and vendor coordination.
  
  
  

Skills & Abilities:

• Demonstrate reliability, accountability, and professionalism while traveling between accounts.
• Strong leadership, coaching, and decision-making skills.
• Excellent communication and interpersonal abilities for engaging with hospital teams and internal stakeholders.
• Ability to analyze data, identify trends, and implement effective solutions.
• Strong organizational and time-management skills in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and digital reporting systems.
• Comprehensive knowledge of OR and SPD operations, infection control, and hospital compliance standards.

Physical Demands:

• Ability to walk, bend, push, pull, lift, and maneuver heavy equipment.
• Lift and carry up to 50 lbs. individually or more with assistance.
• Full range of body motion; gross and fine motor skills sufficient for safe and effective work.
• Sustained periods of standing, walking, and sitting as required.

Qualifications:

• Bachelor’s degree in Business, Supply Chain, Finance, or related field.
• 3+ years of experience in capital equipment management, inventory control, or related healthcare role.
• Working knowledge of endoscopic video systems and minimally invasive surgical instruments.
• Proficiency in Microsoft Excel for data tracking, analysis, and reporting.
• Experience using hospital instrument tracking systems.
• Strong organizational skills and attention to detail.
• Excellent communication and cross-functional collaboration skills.
• Strong time-management abilities and comfort managing multiple priorities.
• Proactive, team-oriented, and solutions-focused.
• CRCST certification required.
• Experience in sterile processing, medical equipment management, or healthcare preferred.
• Understanding of regulatory standards related to medical capital equipment.

What We Offer

• Competitive salary and benefits package
• Pay range, depending on experience, is $75,000 - $95,000 base salary, plus annual performance bonus eligibility 
• A mission-driven, supportive culture
• The opportunity to make a direct impact on our frontline teams and the patients they serve