Sync & Pub Administration Coordinator, Koze - LA

Koze Music Publishing Job Type: Full Time Ideal Experience: 1 to 2 years at a Publishing, Sync, and/or Label company (or similar) Location: Los Angeles, CA Salary: $50,000–$60,000, commensurate with experience Who We Are: Koze Music Publishing is a full service Publishing administration & Sync agency based out of Los Angeles, Nashville and Auckland, NZ. Our team consists of a driven group of like‑minded, motivated individuals who embrace their passion for advocating our artists and songwriters in the world of Sync Licensing and Music Publishing Administration. What We’re Looking For: We’re looking for a self‑motivated, detail‑oriented, and creatively minded Sync & Publishing Coordinator to join our small but dynamic team. If you’re passionate about music, eager to learn, have a strong work ethic, and can thrive in a fast‑paced environment, this could be the perfect role for you. The ideal candidate will have up to 2 years of experience at a publisher, sync company, label, or music supervision company. You’ll be joining a collaborative team where your contributions are valued and there is real room to grow. This role offers a flexible mix of remote work and in‑person collaboration. Candidates must be based in Los Angeles. Please do NOT apply if you are not based in Los Angeles. Why Koze Might Be A Good Fit For You: You’ll be working in a dynamic, fast‑paced environment across all aspects of sync and publishing—both creative and administrative. This will include creative work such as building playlists in response to briefs, creating custom samplers and newsletters featuring music from our catalog, and assisting with social media management. You’ll also handle administrative tasks including metadata tagging, organizing and maintaining data, and registering works with PROs and mechanical societies. This is not a slow‑paced or purely passive listening role. If you’re looking for a job where you’ll simply be making playlists and listening to music all day, this is not the right fit. While there will be plenty of creative, music‑focused work, this is a fast‑paced environment that requires flexibility and the ability to switch between different tasks on a daily basis. At Koze, Here’s What Your Responsibilities Will Be: Creative and A&R: Assist with pitching music to supervisors based on creative briefs Onboard new songwriters, artists, and bands Curate samplers and playlists; maintain ongoing interaction with artists, managers, and music supervisors Catalog & Asset Management: Manage and maintain the DISCO catalog, including audio assets, album art, and metadata Track upcoming releases, new music submissions Onboard new music submissions into our Catalog via DISCO and other Koze platforms Industry & Relationship Management: Build and maintain relationships with music supervisors, coordinators, ad agencies, and other creative partners Research and maintain production schedules for TV shows, films, ads, and video games Create and design customized newsletters of featured content for industry supervisors Update and maintain contact and distribution databases Publishing Administration Duties: Assist with registrations and audits of compositions at PROs and mechanical societies Communicate with collection societies and clients in order to resolve rights disputes Track down and clean up song metadata Help our team discover new clients to sign Assist with importing new compositions into our system Send Letters of Direction to various PROs, mechanical societies, and sub‑publishers Marketing & Social Media: Run and curate the sync department’s social media accounts; create and coordinate posts Manage and upload content to Koze’s website and other front‑facing sites Attend regular team meetings and communicate key releases and catalog updates to the team About You: Required Qualifications: Proficiency & direct experience with DISCO as a pitching platform/catalog management tool Strong writing skills for newsletters, music description, social copy and more Proficiency with Microsoft Office (Excel, Word), Social Media Platforms (Instagram, FB, Twitter), and Google Docs & Spreadsheets Possesses a broad knowledge of musical genres, styles, and artists, with a keen ear for spotting trends and identifying songs that fit specific sync opportunities Strongly Preferred (but not required): You have a college degree You have experience curating and selecting music in response to creative briefs from ad agencies, music supervisors, or other industry professional You have experience with Airtable You have familiarity with Performing Rights Societies (PROs) like BMI, ASCAP etc. You possess a thorough knowledge of industry standard musical terminology and language You have experience utilizing AI applications such as ChatGPT or Claude to assist with writing, research, and other tasks Bonus points if you can apply a filter to a spreadsheet and know a few formulas such as VLOOKUP and TRIM What Success Looks Like Here (How You’ll Succeed in This Role): You work well with small teams and demonstrate great communication skills You demonstrate flexibility and adaptability, anticipate needs, and help create efficient and effective processes You are a self‑starter, self‑motivated, and take responsibility/ownership of tasks You are highly organized and detail oriented You thrive in a busy environment, and can multitask and prioritize extremely well Ability to take initiative and shift quickly from creative tasks to more administrative responsibilities Passionate about learning the ins and outs of Sync and Publishing Enjoys discovering new music, and staying on top of the latest music and trends Has a passion for music in Film, Television, Sports, Video Games, Advertising, Promos & Trailers Possesses a broad knowledge of musical genres, styles, and artists, with a keen ear for spotting trends and identifying songs that fit specific sync opportunities Energized not drained by a fast paced environment and a variety of responsibilities and projects Why You Should Join The Koze Music team: Koze Music has an exceptional catalog of music from a wide range of talented artists and songwriters across the globe. If you’re looking to grow your experience and knowledge in all things Sync and Publishing, this role offers the chance to learn and contribute to every facet of this specialized corner of the music industry. With Koze firmly established as a go‑to sync and publishing administration company, this position will be fast‑paced and engaging, with room to grow into more advanced roles within the company. Benefits: Health Care Plans/option 401k Match plan Great PTO program Commission based incentives Live Music Stipend #J-18808-Ljbffr AIMP