Hr Generalist/Payroll Specialist

Qualifications: Associate's degree in Human Resources or Business Administration with three years of human resources and payroll experience or four years of equivalent experience. Working understanding of human resource principles, practices, and procedures. Must have two years of practical knowledge and experience in pre‑ and post‑payroll reports, such as timecard exception reports, unused deductions, payroll register, statistical summary, and labor distribution reports. Good interpersonal skills, including the ability to effectively communicate with employees at all levels, both verbally and in writing. Organizational and time‑management skills with attention to detail and the judgment to plan, organize, and prioritize workload to meet deadlines. Knowledge of Microsoft Office, including Excel. Ability to maintain confidentiality in all human resources and payroll matters. Occasional travel and possession of a valid NYS driver’s license. Bilingual (Spanish is a plus). Experience using iSolved or a SaaS platform is preferred. Physical Requirements: Works in a typical office setting but may be exposed to extreme temperatures in a warehouse setting. May involve extended periods of sitting, standing, bending, listening, talking, visual concentration, writing, and computer use. Routine opportunities to alter physical position or change eye focus. Lifting should not normally exceed 30 pounds. Position Summary Responsible for assisting in human resource processes and all payroll processing. Addresses and resolves day‑to‑day employee questions. Provides administrative support to the People & Culture department, including recordkeeping, file maintenance, and HRIS entry. Collects and verifies timecards, ensuring accurate entry of time and attendance data into the payroll system. Resolves complex time‑keeping issues by researching problems, contacting employees for resolution, and collaborating closely with Workforce Development to ensure that all new hires, separations, and other employee changes are entered and updated into payroll prior to processing. As a member of OPC, the expectation is to cultivate strong relationships throughout all divisions and departments and provide excellent customer service. Contributes to an environment of positive employee relations by respecting confidentiality, establishing trust and credibility, being approachable and fair, and balancing business needs with employee needs. Duties and Responsibilities Workforce On‑board all Montgomery new hires with assistance from Workforce Development, ensuring all onboarding tasks are completed, including the return of required paperwork, verifying I‑9 form document requirements, and ensuring the completion of all training, including sexual harassment and department‑specific training. Assist with disciplinary issues and workplace injuries in coordination with the Workforce Development Manager or Director of People & Culture. Answer general questions based on Food Bank policy and procedure. Payroll Benefits & Leave Assist employees with routine payroll questions; enter, maintain, and/or process information in the payroll system, including hourly rates, salaries, bonuses, and other compensations. Ensure proper processing of payroll deductions for taxes and benefits, and reconcile payroll to the general ledger and monthly bank statements. Issue or reissue physical or replacement checks or direct deposits due to payroll errors or final payments. Record and process federal and state payroll tax requirements; complete, accurate, and timely maintenance and auditing of master files, payroll‑related transactions, payroll processing, and delivery. Reconcile benefit invoices and update spreadsheets. Assist staff in completing benefit plan enrollments, communicate benefit information, respond to benefit questions, and resolve benefit issues; refer serious questions to the Sr. Manager of Payroll, Benefits & Leave. Work with the Sr. Manager of Payroll, Benefits & Leave to manage leaves of absence, including preparing information and keeping the Leave of Absence Checklist current; address more serious leave issues to the Director of People & Culture. Other Responsibilities Serve as a member of the Safety Committee. Stay informed about human resources and payroll regulations and changes, and seek opportunities to participate in training throughout the year. Work independently and collaboratively in a team environment and with other employees and departments; develop and maintain a deep understanding of our employees and the culture in support of the mission of the Food Bank. Follow all safety standards and procedures. Adhere to the Food Bank's Employee Code of Conduct. Perform other duties as assigned. Maintain a clean, organized, and safe workspace. The above statements describe the general nature and level of work performed by an employee assigned to this job, and are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This position is not eligible for a work‑from‑home option. Regional Food Bank is committed to providing a workplace free from discrimination or harassment. We expect every member of the Food Bank to cultivate and maintain an environment where everyone has the opportunity to feel included and is afforded the respect and dignity they deserve. The Regional Food Bank complies with all federal, state, and local equal employment opportunity laws. Hiring, compensation, training, evaluating performance, and termination decisions are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. Salary: $25 per hour #J-18808-Ljbffr Regional Food Bank