Contract Specialist

Apply now Job no: 559449 Work type: Staff Location: Long Beach Categories: Unit 9 - CSUEU - Technical Support Services, Administrative, Temporary, Full Time Located just three miles from the Pacific Ocean, CSULB offers an inspiring workplace and an exceptional Southern California lifestyle. Our 322-acre campus- one of the largest in the CSU system- serves more than 42,000 students and is known for its commitment to student success, innovation, and impactful academic and research initiatives. As a member of the CSULB community, you’ll experience a dynamic environment filled with cultural landmarks, collaborative energy, and opportunities to make a meaningful difference. Work-life balance thrives here. Long Beach blends coastal relaxation with urban vibrancy, offering miles of beaches, year-round sunshine, a thriving arts and food scene, and convenient access to both Los Angeles and Orange County. It’s an ideal place to grow your career while enjoying everything Southern California has to offer. Join the California State University (CSU) and explore career opportunities that advance student success and strengthen California’s future—offering competitive compensation, comprehensive benefits, and professional growth. Job Summary Under the general supervision of the Contract Manager, and in accordance with all applicable state laws and Trustees and University policies, the incumbent independently performs a wide variety of complex campus-wide contract, contract management and compliance activities. Key Responsibilities Drafts and executes special agreements; Confer/correspond/meet with internal and external stakeholders to determine needs. Prepares and develops a wide variety of complex contract documents for the campus. Maintains physical and electronic contract files and records for auditing and internal control purposes. Monitors all campus contracts for compliance, and potential changes to scope, schedule, and payment terms. Reports findings and recommends actions to the Contract Manager. Maintains current working knowledge of State law, CSU, and CSULB policies and procedures. Interprets and applies knowledge of applicable laws, codes, regulations and policies in contract responsibilities. Track expiring agreements and coordinate renewals/extensions. Maintain and update as necessary quick reference and business process guides for contract administration. Department Contract Services Time Base 1.0 time-base, 40 hours per week. Duration of Appointment This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date. Classification Administrative Analyst/Specialist - Nonexempt Compensation Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources. Hiring Range: The hiring range for this position is $4,799 (Step 1) - $5,736 (Step 10) per month commensurate with candidate's education, experience, skills, and training. CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,799 (Step 1) - $6,992 (Step 20) per month. At California State University (CSU), we prioritize the health, growth, and success of our employees. Our benefits program reflects our commitment to your overall well-being. To be eligible for full benefits, employees must be appointed at least half-time (.50 FTE) with an appointment lasting more than six months and one day. Benefits eligibility and offerings may vary based on appointment type, classification, and applicable collective bargaining agreement. Eligible employees may have access to a comprehensive benefits package that can include: Paid Time Off: Up to 24 vacation days per year (based on employee group and/or length of service), 14 paid holidays, and 12 sick days annually with unlimited accrual. Health Coverage: A variety of medical, dental, and vision plans. Retirement Plans: Participation in the CalPERS defined benefit plan, along with voluntary savings options such as 403(b), 401(k), and 457 plans. Educational Benefits: Tuition fee waiver programs for eligible employees; dependent eligibility varies by employee group and bargaining unit. Employee Assistance Program (EAP): Confidential counseling and support services for employees and their families. Additional Benefits: Wellness programs, professional development opportunities, and insurance options including life, disability, and pet insurance. The ideal candidate possesses a strong knowledge of, or demonstrated ability to quickly learn, a wide range of state, CSU, and University policies, practices, and formats, and effectively apply them in a contracting environment. They are adept at determining facts and communicating with authority, supported by familiarity with the California State Contracting Manual, Federal Acquisition Regulations, and Office of Management and Budget (OMB) Circulars. This individual can thoroughly review contract terms and conditions to identify potential issues or risks for the campus while preparing accurate, legally sound contract documents. They are highly organized and detail-oriented, with the ability to manage a large volume of contracts and administrative details, multitask efficiently, and meet multiple deadlines. Proficiency in an automated purchasing environment is essential, including strong skills in MS Word, Excel, Access, PowerPoint, and other LAN-based applications. The candidate demonstrates excellent business math, reporting, and analytical skills, including the ability to develop tracking reports for contract negotiations and communicate updates effectively to stakeholders. They are experienced in establishing and maintaining both physical and electronic contract records for auditing and internal control purposes. Additionally, they bring strong written and verbal communication skills, enabling effective collaboration with University staff, contractors, and clients to resolve issues efficiently. They exercise sound judgment, proactively prevent problems, and excel both independently and as part of a team. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence." Education and Experience Equivalent to a bachelor's degree in a related field and two years of related experience required. Physical Summary Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects (10 pounds or less). Additional Information CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas). A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position. Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months. Equal Employment Statement Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees. Accommodations We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact View email address on click.appcast.io . Out of State Employment Policy California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. #J-18808-Ljbffr