Senior Event Manager

Role - Event Manager

Job Type - Full Time Permanent

Location: ONSITE - Cincinnati, OH - also open to NJ/NY

Travel: 40%

Client need - Communication, Marketing, Event Management

Position Overvie

wWe are seeking a highly skilled and detail oriented Event Manager with 10-15 years of experience to support the planning, coordination, and flawless execution of corporate events, conferences, trade shows, customer engagements, and internal programs. This individual will serve as a hands on planner responsible for end to end event logistics while collaborating closely with internal stakeholders, vendors, and cross functional teams

.The ideal candidate brings strong operational rigor, excellent communication skills, deep trade show execution knowledge, and a passion for delivering exceptional event experiences. While this is not a people management role, it requires someone who can independently manage complex projects, adhere to internal policies and procedures, contribute ideas, and thrive within a fast paced team environment

.
Key Responsibiliti

• esEvent Planning & Executi
• onSupport the full life cycle of events, including concept development, logistics planning, on site execution, and post event wrap u
• p.Manage event timelines, project plans, run of show documents, and budget tracker
• s.Coordinate all event elements such as venue sourcing, catering, audiovisual, décor, swag, transportation, and production need
• s.Ensure brand standards and internal policies/procedures are upheld across all event processes and documentatio
• n.Execute trade show logistics including booth coordination, exhibitor management, show services, shipping, asset tracking, and pre show/post show operation
• s.Vendor Manageme
• ntWork with third party vendors (venues, production partners, promotional suppliers, printers, transportation providers, trade show contractors, etc.) to obtain competitive quotes and high quality service
• s.Support contract review, negotiation, and invoice reconciliatio
• n.Maintain strong vendor relationships and ensure performance meets expectation
• s.Stakeholder & Team Collaborati
• onParticipate in internal planning calls, providing clear updates and capturing action item
• s.Support internal stakeholders through organized documentation, timely communication, and proactive follow throug
• h.Ensure alignment with internal compliance requirements, procurement processes, finance protocols, and operational standard
• s.Logistics & Operatio
• nsPrepare event materials including signage, floor plans, attendee guides, and printed collatera
• l.Manage on site setup, execution, attendee experience, exhibitor needs, and real time issue resolutio
• n.Coordinate asset management, warehousing, and trade show booth logistic
• s.Post Event Wo
• rkConduct post event wrap up including vendor reconciliation, event reporting, cost analysis, and lessons learne
• d.Maintain event documentation, templates, and tools to support process consistency and adherence to internal policie

s.
Qualificati

• ons13-15 years of experience in event planning or trade show management, ideally in corporate or agency environmen
• ts.Strong knowledge of event logistics, venue operations, and complex trade show coordinati
• on.Excellent project management and organizational skills; ability to manage multiple programs simultaneous
• ly.Exceptional communication and interpersonal skil
• ls.Experience managing and adhering to internal corporate policies, procedures, procurement processes, and budget guidelin
• es.Ability to work on site at events, including evenings or weekends – around 3
• 0%.Calm under pressure, solutions oriented, and highly resourcef
• ul.High attention to detail and commitment to delivering best in class experienc
• es.Associates degree or BA in marketing preferr

ed.
Preferred Sk

• illsExperience with sponsorship fulfillment, budgeting, and cost managem
• ent.Familiarity with production, staging, audiovisual, and trade show services terminol
• ogy.Ability to adapt quickly in fast paced environments with shifting priorit
• ies.Creative mindset with an eye for enhancing the attendee and exhibitor experie