Executive Assistant

Executive Assistant / Life ManagerLocation: Miami, FL preferred (hybrid or remote outside of the USA)Type: Full-time, 1099 contractorCompensation: $50,000–$70,000/year, based on experienceHours: 9–5 EST, with availability outside of them for urgent thingsReports to: The founderAbout the roleWe are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager — someone who takes both the business admin and the personal logistics off his plate entirely.There is no system in place today. You are not inheriting someone else's process; you're building one and then running it so well that he stops thinking about logistics altogether. He does not want to micromanage — he wants to hand something over and see it done.What you'll ownTravel: booking flights, hotels and full itineraries.Calendar & scheduling: managing his calendar end to end and keeping him ahead of what's coming.Inbox & communication: triaging email, surfacing what matters, handling the rest.Meeting prep: agendas, briefing notes and follow-ups so nothing gets lost between calls.Project tracking: he runs many projects at once — you keep the list, the deadlines and the follow-ups straight.Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.Ad hoc support for a small team of three when it's reasonable. Trivium LLC