Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a construction-focused organization in Crystal, Minnesota on a Long-term Contract basis. This position plays an important role in supporting smooth invoice and supplier payment operations while delivering responsive service to both internal teams and external partners. The ideal candidate brings strong attention to detail, sound judgment, and the ability to keep accounts payable activities accurate, organized, and on schedule.

Responsibilities:

• Serve as a primary point of contact for accounts payable questions from employees, vendors, and other business partners, ensuring timely and thorough follow-up.

• Review, process, and maintain accounts payable transactions with a high level of accuracy to support on-time payments and reliable financial records.

• Escalate unresolved payment issues, exceptions, or process concerns to AP leadership when additional review or authorization is needed.

• Guide internal teams on accounts payable practices and provide practical instruction to help reinforce consistent procedures across the organization.

• Track service and processing trends to identify opportunities for better training, stronger support, and an improved customer experience.

• Create and update supplier records in the financial database, ensuring vendor information is complete, accurate, and properly maintained.

• Perform detailed data entry and validation related to invoices, payment activity, and account discrepancies to minimize errors and delays.

• Support check processing and related payment activities in accordance with established controls, deadlines, and documentation standards.

• Previous experience in accounts payable, invoice processing, or a closely related accounting support function.
• Proficiency with accounting and ERP platforms, including tools such as Great Plains, IBM AS/400, or JD Edwards EnterpriseOne.
• Strong Microsoft Excel skills with the ability to organize, review, and reconcile financial information efficiently.
• Ability to enter and verify large volumes of data accurately while maintaining attention to detail.
• Experience identifying and resolving discrepancies involving invoices, supplier records, or payment documentation.
• Solid written and verbal communication skills for working effectively with vendors, internal teams, and leadership.
• Ability to manage multiple priorities, follow established procedures, and meet deadlines in a fast-paced environment.