Accounts Payable and Payroll Specialist

Accounts Payable And Payroll Specialist

Come join our life-changing team building hope, resilience, and well-being as an Accounts Payable and Payroll Specialist!

Shift Details: FT - 40 hours/week

Schedule: Monday - Friday, 8:00am-4:30pm (flexible)

Compensation: $30.00/hr

Location: Hybrid - 2 days in office per week at the Metro Office - 7625 Metro Blvd, Suite 200, Edina, MN 55439

About the Job:

The Accounts Payable & Payroll Specialist is primarily responsible for the administration, processing, and maintenance of the organization's accounts payable function, ensuring timely and accurate payment of vendors, compliance with organizational policies, and maintenance of complete vendor records. This position also serves as the designated backup to the Payroll Administrator and provides payroll support to ensure continuity of payroll operations during absences, vacations, or periods of increased workload.

Essentials:

Accounts Payable Administration (Primary Responsibility)

• Process invoices, purchase orders, employee reimbursements, and other payment requests accurately and timely.
• Review invoices for proper approvals, coding, supporting documentation, and compliance with organizational policies.
• Maintain vendor files, W-9 documentation, and vendor onboarding records.
• Verify vendor eligibility and compliance with organizational procurement and applicable funding requirements.
• Prepare weekly payment runs, including checks, ACH transactions, and electronic payments.
• Distribute remittance information and respond to vendor inquiries.
• Research and resolve invoice discrepancies, payment issues, and vendor statement reconciliations.
• Prepare year-end Forms 1099, including vendor data review, reconciliation, filing support, and distribution.
• Maintain confidentiality of financial information and vendor records.

Payroll Support and Backup Responsibilities

• Serve as the designated backup for payroll processing activities.
• Cross-train on payroll procedures and payroll system functions required to provide effective coverage.
• Assist with payroll data entry, payroll audits, and payroll reporting as assigned.
• Verify payroll documentation and review payroll transactions for accuracy and completeness.
• Support preparation and distribution of payroll-related reports.
• Provide payroll coverage during Payroll Administrator absences.

Customer Service and Collaboration

• Provide responsive internal customer service to program and administrative departments.
• Work collaboratively with Finance, Human Resources, and operational leaders to resolve payment and payroll issues.
• Communicate professionally with vendors, auditors, funding agencies, and employees.
• Maintain positive working relationships across all levels of the organization.
• All other duties as assigned.

Job Highlights:

• Medical, Dental, & Vision Insurance
• 403(b) Retirement Plan
• HSA & FSA Programs
• Employer Paid Life Insurance, Short-Term/Long-Term Disability
• Quality Training, continuing career education and leadership programs
• Paid Time Off (Vacation, Holiday, & Sick Days)

Required Qualifications:

• Associate Degree in Accounting, Finance, Business Administration, or a related field, required.
• Minimum three (3) years of progressively responsible accounts payable, accounting, payroll, or related experience, required.
• Nonprofit accounting experience, preferred.
• Experience with accounting and payroll software systems, Sage Intacct, and/or UKG, preferred.

About Us: Volunteers of America Minnesota is a nonprofit health and human services organization that annually serves more than 25,000 children, adolescents and their families, older adults, students, persons with disabilities and special needs, and adults completing incarceration. Since 1896, we have helped people gain self-reliance, dignity, and hope. Take pride in helping others and join us today! At VOA, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.